Every effort is made to provide accurate information. It is possible that a policy has been amended since posting on the web or that a more current version of a policy exists. If you have questions or need help locating a specific change, contact the Accreditation and Compliance Office at [email protected].
Students have a right to use all resources and facilities of the college during normal operating hours with the proper authorization. Students may not utilize resources and facilities of the college after hours without prior official approval and without faculty supervision. The college police must be notified under these unusual circumstances.
All rules and regulations of Wake Technical Community College apply at off-campus instructional sites and distance education, in addition to any rules and regulations specified by those sites or modalities.
The purpose of this policy is to outline the acceptable use of the College's Information Resources, as well as the expected behavior of all Users on the network. The computing, digital technology and digital Information Resources at Wake Technical Community College are reserved for the educational, instructional, research and administrative computing needs of the faculty, students, staff and other individuals authorized by the College. As a User of these Information Resources, you may have access to valuable Information Resources, to sensitive and critical data and to internal and external networks. Consequently, it is important for all Users to understand their responsibilities and act in an ethical and legal manner.
This policy applies to all Users of Information Resources owned or managed by the College. Individuals covered by the policy include (but are not limited to) full-time employees, part-time employees, students, contractors, interns, partners, external individuals and organizations.
Wake Tech strives to provide the most secure environment possible for its employees and students, while simultaneously allowing them adequate ability to perform their expected job(s) or academic studies. This policy is compliant with the requirements of several federal and state laws and regulations that apply to educational institutions and institutions that process payment information, including, but not limited to: Gramm-Leach-Bliley Act (GLBA), Payment Card Industry (PCI), Federal Trade Commission (FTC) and Family Educational Rights and Privacy Act (FERPA). This policy will outline what activity is deemed acceptable and unacceptable on any Wake Tech network or computer system.
It is not possible for the College to articulate all acceptable or unacceptable behaviors or uses of College Information Resources by its Users. Each User is responsible for reading the list below, as well as other College policies, and ensuring their conduct is acceptable. To assist Users, the following contains a non- exhaustive list of guidelines that Users will need to follow to remain compliant with this policy:
Privacy and personal rights
Users do not have an expectation of privacy regarding their use of the College's Information Resources, and by accessing and using the Information Resources, Users expressly consent to the College's monitoring of, access to and use of information regarding their use of the College's Information Resources. All information transmitted on or from, received or accessed by or residing on the Information Resources is monitored by the College through ordinary course of business. Information contained on the Information Resources and in College accounts, including but not limited to email, files and other documents, may be subject to inspection under the Public Records Law of the State of North Carolina.
The College monitors access to these Information Resources and reserves the right, without prior notice to Users, to access the Information Resources and to use any and all information retrieved from the Information Resources.
Non-completion of annual Security Awareness Training
Security Awareness Training is conducted annually (typically between February and April) for all faculty and staff members. This training is essential to be in compliance with PCI, GBLA, FERPA and other regulations, in addition to being an important part of our overall cyber risk reduction program.
Users who fail to complete the annual security awareness within two weeks of the training campaign will have their account locked and will need to contact the Service Desk to have their account unlocked. The user will then have two weeks to complete the annual Security Awareness Training, or their account will be locked again and their supervisor will need to contact the Service Desk to have the account unlocked. The intent is to encourage all users to accomplish their training in a timely fashion and to reduce risk to the college.
Repeat phishing campaign failures
All faculty and staff members are subject to continuous simulated phishing campaigns. The purpose is to help users successfully identify attempts to gain access or gain account credentials through phishing emails. These campaigns consist of two levels: expert and beginner. All users start in the expert group and move to the beginner group only after failing a simulated phishing campaign. Failures consist of clicking a malicious link or opening an attachment in the phishing email. Users in the beginner group receive more frequent tests, but the simulated phishing emails are designed to be easier to spot then the ones sent to the expert group. After a user successfully passes three consecutive beginner phishing emails, they will be returned to the expert group.
Users who continue to fail the phishing campaign simulations will undergo remedial training and will have disciplinary actions imposed on them. If a user has repeated failures within a one-year time period, the following actions will be initiated:
The intent of the escalating actions are to ensure all users are educated and aware of their responsibility to protect the college. Users who go three months without failing a phishing campaign any time after their first failure will reduce their total failure count by one. The same is true if a User successfully reports a phishing campaign email as suspicious through the Phish Alert button.
Wake Tech acknowledges that there are a vast amount of resources available to employees, often outside the realm of being directly work-related. Therefore, Wake Tech allows employees and students the benefit of utilizing the College's infrastructure for incidental personal use, with the following constraints:
Incidental Use is considered a privilege and benefit of employees and students. If it is determined that it is being used to the detriment of the College or other individuals, Incidental Use privileges and access to the network and Information Resources may be revoked at any time in the College's sole discretion. Additionally, should the College equipment be used to develop intellectual property, the College will retain rights and ownership of a portion of that intellectual property, consistent with the College's Copyright Infringement and Intellectual Property policy, North Carolina Community College System regulations, state and federal law.
Legal and regulatory considerations
Users of Wake Tech's resources are expected to abide by all applicable laws, regulations, statutes and ordinances and shall:
Individuals found to be in violation of this policy or engaging in any conduct that violates applicable law shall be subject to disciplinary action, including restriction or possible loss of privileges, suspension, termination or referral to law enforcement.
Students violating this policy are subject to disciplinary actions as set forth in the Student Code of Conduct.
The Office of the CIO shall verify compliance with this policy through various methods, including (but not limited to) business tool reports, internal and external audits and feedback to the policy owner. Additionally, this policy will be reviewed as a part of annual compliance submissions as well as internal and external audits.
Any exception to this Policy must be approved by the Office of the CIO in advance.
All Users have the responsibility to stay up-to-date on any changes to this policy as well as other College policies.
Related policies, procedures, references, forms or terms
Ref #E1002a / C1424
Students are not allowed in any campus facility without shoes and shirts. Students are expected to dress and groom themselves in an appropriate manner while on campus or participating in classes and activities sponsored by the college. Additionally, students must meet the specific dress requirements of their programs of study, including uniforms or personal protective equipment, such as goggles, shields, etc., required in laboratory and shop settings.
Display of personal undergarments, lingerie, provocative dress or clothing with profane language or subject matter is not appropriate attire for a college environment. Violations of this policy may result in disciplinary action, including dismissal from the college.
Pets, including dogs and cats, create several conditions the college is not equipped to handle. Pets may carry and spread parasites. Pets of any type may not be brought on campus. This policy is in no way intended to restrict access to the campus for animals specifically trained to aid individuals with disabilities.
The college provides common areas for the consumption of regular meals. Light food and drinks with a cover or lid are allowed in campus instructional areas at the discretion of the supervising faculty or staff member under the following conditions:
The college reserves the right to prohibit food and drink in any area (e.g., labs) for safety reasons and to ask anyone who disregards procedures to remove the food or drink from the area.
Students, college employees, volunteers, visitors, contractors, vendors or any other persons on college property are permitted to smoke or use tobacco products only in designated areas. College property includes any building, facility or vehicle owned or leased by Wake Technical Community College and college grounds, including athletic fields and parking lots.
For the purposes of this policy, "tobacco products" include cigarettes, e-cigarettes, vaporizers, cigars, blunts, pipes, smokeless tobacco products such as chewing tobacco and snuff and hookahs, as well as any items containing or intended to mimic tobacco or tobacco products. "Tobacco use" includes smoking, chewing, dipping, ingesting or any other use of tobacco products or the smoking of any other substance.
Tobacco products may be included in instructional or research activities in college buildings if the activity is conducted or supervised by the faculty member overseeing the instruction or research and if the activity does not include "tobacco use" as defined above.
Signs that indicate "Smoking/Tobacco Use in Designated Areas Only" will be posted in a manner and location to provide sufficient notification to students, employees and visitors.
Students may not engage in any activity that is disruptive to orderly classroom instruction, without limitations to the use of cellphone. Students are therefore required to disengage all such devices when in a classroom.
The college does not have housing facilities.
Wake Technical Community College is supported by public bus service at all campuses except for Western Wake Campus. All routes servicing Wake Tech campuses, including GoRaleigh's Route 40X, can be found in the Green Trek section of Wake Tech's website.
All regional transit fares are suspended until at least December 2023, allowing students and employees to ride local transit at no cost. If fares are reinstated by local transit providers, Wake Tech will offer free regional GoPasses for students and employees. These bus passes are valid on any GoRaleigh, GoTriangle, GoDurham or GoCary bus route. To qualify for a GoPass, individuals must be actively enrolled or employed at Wake Tech.
Through Wake Tech's Green Trek program, the college encourages sustainable transportation and equitable access. To learn more about the alternative transportation options at Wake Tech, please visit the Green Trek section of the college website.
Skateboarding, rollerblading and the use of any type of scooter are not allowed on any Wake Technical Community College campus or site.
Publications are defined to include the following: newspapers, pamphlets, newsletters, brochures, fliers, books, posters or magazines. Publications may not be printed or distributed without official approval of the dean of Student Activities and Athletics. Approved campus organizations may post and distribute their publications if said publications have been approved by the president of the organization, the organization's advisor and the dean of Student Activities and Athletics.
All publications (print, electronic or other) containing URLs or references to the Wake Tech website must be sent to the Communications & Marketing Department ([email protected]) prior to finalization to ensure that URLs are listed correctly.
Publications containing profanity, language that is offensive with regard to race, sex or creed, grammatically incorrect statements and misspelled words will be subject to disapproval. All publications must represent the dignity, mission and standards of the college. Organizational publications must also be consistent with the philosophy and mission of the organization.
The college reserves the right to rescind approval for on-campus activity for any organization that violates this policy. Individuals found guilty of not conforming to this policy will face disciplinary action, including suspension from the college.
This policy does not apply to off-campus groups and individuals. Off-campus groups and individuals are allowed to distribute publications in the designated areas of Southern Wake Campus and Scott Northern Wake Campus in accordance with Wake Tech's Solicitation Policy.
Solicitations occur in numerous forms, formats and techniques. For the purposes of this policy, solicitations are deemed to include attempts to address all or portions of the college community to express social, political, religious or other views, disseminate written materials or to request, accept or collect donations or contributions.
Any individual, organization, agency or group that desires to solicit on any property owned, leased or operated under the jurisdiction of the college is required to comply with the following procedures:
A. Expressive activities
e. Scheduling limitations
At the beginning of the academic year, the president or designee shall establish a schedule of two days per week for expressive activities by off-campus groups and individuals. These areas will be made available to any off-campus group or individual for up to three hours per day between 10 a.m. and 4 p.m.
In order to promote opportunities for a diversity of speakers, a speaker may not reserve the forum more than two weeks in advance.
B. Distribution of written materials
Pamphlets, publications, advertisements and any other such materials may not be distributed through any form of the college‘s internal mail system. Such materials may, however, be distributed by hand at such time(s) and at such location(s) as may be designated in writing by the college president or designee, so long as the group or individual has complied with the requirements of Section A above. Distribution of written materials will not be denied based solely on the content or the viewpoints expressed in the materials.
Any individual, organization, agency or group that distributes written materials on any property owned, leased or operated under the jurisdiction of the college shall reimburse the college for any of the college‘s internal or external clean-up costs associated with the distribution of such materials.
C. Posting of messages or materials
It is expressly prohibited for any individual, agency, organization or group not officially affiliated with the college to use any surface, such as walls, bulletin boards, trees or the like, on any property owned, leased or operated under the jurisdiction of the college to display any written or otherwise visual materials.
D. Commercial use of bulletin boards
The college provides some bulletin board space for its students and employees to advertise or request goods and services. Other than such limited use by the college‘s students and employees, bulletin boards located on any property owned, leased or operated under the jurisdiction of the college may not be used for commercial purposes.
E. Donations and contributions
On-campus individuals, organizations and groups may solicit, accept or collect donations or contributions on property owned, leased or operated under the jurisdiction of the college for not-for-profit activities only. Prior to engaging in any such activities, individuals, organizations and groups desiring to solicit, accept or collect donations or contributions shall request permission in writing from the Office of the Executive Vice President of Operations.
F. Goods and services
Students who desire to solicit on any property owned, leased or operated under the jurisdiction of the college to provide goods or services must make their request in writing to the Dean of Student Life. The request must contain a full description of the activity as to time, benefit, etc., in order to be considered. The decision as to whether such request will be allowed or denied and any conditions attached thereto shall be within the Dean‘s discretion. The Dean shall respond to all such requests in writing within five working days from the date the request is received. All other individuals, organizations, agencies or causes are prohibited from canvassing, selling, offering for sale, soliciting or promoting the sale or advancement of any goods or services on any property owned, leased or operated under the jurisdiction of the college.
As a public, tax-supported community college, Wake Technical Community College complies with public information law and works with news media to provide coverage of news about the college. Occasionally, media representatives may visit Wake Tech classrooms to interview and photograph students.
The college welcomes these opportunities while respecting the rights of students who may not wish to be interviewed or photographed. Students may be excused from classroom activities, without question, while photographs or video images are being recorded.
The Board of Trustees of Wake Technical Community College has adopted policy statements in compliance with the dictates of the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act).
The college's police chief is primarily responsible for developing rules and regulations to implement these policies. Crimes on all campuses are reported to the College Police Department, which investigates on-campus murder, criminal sexual assault, criminal sexual abuse, robbery, aggravated assault, aggravated battery, burglary, motor vehicle theft, liquor law violations, drug abuse violations, weapons possession and other emergencies on campus considered to be a threat to safety. Timely reports of such occurrences are made to employees and students. In the event the perpetrator of a violent crime is subject to discipline by the college, the victim of the crime shall, at the discretion of the college's administration, be permitted to obtain results of the disciplinary proceeding.
The College Police Department prepares, publishes and distributes statistical reports that identify the occurrence of campus crimes and the number of campus arrests involving liquor law violations, drug abuse violations and weapons violations. The policy statements and statistical reports are available upon request to students and employees, as well as prospective students and the higher education community, at Building L, Room 233, Wake Technical Community College, 9101 Fayetteville Road, Raleigh, NC 27603.
Some security patrol and traffic control matters are handled by a private security company under contract with the college. This company is responsible to the college's police chief, whose office is on Southern Wake Campus, in Building L, Room 233, and whose telephone number is 919-866-5532. The college police chief also can be contacted by dialing the college's main switchboard number, 919-866-5000 (from off-campus). Students, employees and visitors are encouraged to report criminal activity and other emergencies on any campus at the college's emergency number, 919-866-5911.
Students and employees are prohibited from bringing onto campus or using alcohol or illegal drugs on campus or during any college activity. Limited exceptions to this policy may be granted by the college president or designee. The college has a Drug and Substance Abuse Council, which offers help to students and employees seeking counseling and/or assistance programs. From time to time, workshops and seminars are conducted on campus relating to the following subjects:
Other information is periodically published in the student newsletter, The Eagle's Eye. The student newspaper, The Student Voice, discusses and debates health, safety, self-defense, etc., issues.
Campus safety means protecting people and property. People working together can make our campuses safe and secure working and learning environments. Report suspicious persons, vehicles and activities to the College Police Department at 919-866-5911. Students attending classes in the evenings should walk in well-lighted areas with someone or near other people. Extra precaution should be taken by using sidewalks and crosswalks and by avoiding isolated areas. Personal valuables should be marked and not left unattended. Vehicles should be parked in a well-lighted area and locked.
Presentations by local law enforcement personnel
Wake Tech College Police officers can conduct presentations concerning robbery, motor vehicle theft and drugs and alcohol.
Annual report of criminal offenses
Wake Tech complies fully with the Clery Act, which requires the college to gather statistics about crime on campus and publish them in an annual report by October 1 each year. Read the current Annual Security Report.
Wake Technical Community College is committed to providing students, employees, contractors and visitors with a safe and secure environment that is free from threats, intimidation and violence. To that end, the college considers the following behaviors unacceptable:
This policy will be enforceable at any property, building or other facility that is owned, leased or used by Wake Technical Community College for any college activity. Violators will be subject to Wake Tech disciplinary policies or North Carolina General Statutes as appropriate, including NCGS 14-33 Assault, NCGS 14-277.3A Stalking, 14-277.1 Communicating Threats, 14-269.2 Possession of Weapons on School Grounds, 14.160 Injury to Personal Property, 14.35 Hazing and 50.B1 Domestic Violence.
Note: Certain Wake Tech policies predate the establishment of the process outlined below. They remain official college policies. Employees and students will be expected to comply with the process in the future.
An educational setting in which everyone respects everyone else promotes safety. It provides a place for open discussion in which diversity and differences are respected, communication is encouraged and supported and conflict is managed and mediated constructively. Problems come to light earlier and can be addressed before they become serious or lead to violence; consequently, the potential for violence diminishes.
For the safety of the college community, it is imperative that anyone aware of concerning behavior or perceived threats – from firsthand knowledge, written or verbal communications or any other source – report it immediately to the Wake Tech College Police at 919-866-5911 (65911 from any campus phone). Those reporting may identify themselves or remain anonymous. To the extent allowed by law and policy, any identification provided will remain confidential and will be used only by security officials for follow-up, if necessary. Those choosing to leave an anonymous report should include as much detail as possible to make sure security officials can proceed with an investigation. The police chief will address all reports as quickly as possible and convene the Threat Assessment Team when appropriate. If a report suggests that a law has been violated or that violence is imminent, the chief will immediately refer it to the College Police Department for investigation and crisis response measures, as they deem appropriate.
The Threat Assessment Team will focus its efforts on formulating strategies for preventing targeted violence in two principle areas:
If the team determines through inquiry that an identified behavior involving a student is non-threatening, the matter will be referred to the Conduct Officer for appropriate action. A Behavior of Concern Intervention Team (BIT) has been implemented to assess student behaviors of concern and low-level threats. Non-threatening incidents involving college employees will be directed to the Executive Director of Human Resources. If the team concludes that a law has been violated or that violence is imminent, it will immediately refer the matter to the Chief of Police.
Threat assessment will be fact-based, relying primarily on the appraisal of behaviors, rather than on stated threats or traits, as the basis for determining if there is cause for concern. The fact-based assessment considers every aspect of the person of concern and is based on the totality of what is known about that person, in four major areas: personality, family dynamics, school dynamics (and the person's role in those dynamics) and social dynamics.
Examples of concerning behaviors
A report should be made to the Conduct Officers if a student displays behaviors that indicate a concern, including but not limited to:
NOTE: If the behavior constitutes an emergency or needs immediate attention, contact College Police at 919-866-5911 (65911 from any campus phone).
If the behavior is clearly a Student Code Violation, complete the Student Code Violation Form.
When a student behavior of concern takes place in which a student is alleged to have shown concerning behaviors, these steps must be followed by the reporting individual:
1. If the behavior of concern that the student is displaying or has displayed is not an emergency, search for the Behavior of Concern and Threat Report form, then complete and submit the form electronically.
2. A Conduct Officer will review the report and make a determination on the referral of the report. If the report is a behavior of concern and not a conduct code violation, members of the BIT will schedule a meeting to discuss the case within five business days.
3. Within two business days, a Conduct Officer will notify the person who submitted the report that the information has been received.
4. The student will be contacted, and a determination of the submitted report will be made by the BIT; information will be given to pertinent individuals.
5. If the report is found to be only a conduct code violation, the report will be forwarded to the appropriate Conduct Officer, who will handle the case under the guidelines of the Student Code of Conduct.
In order to assist students in becoming more productive citizens of our community and to provide guidance in addressing behaviors of concern, the following are actions that the BIT may consider (but is not restricted):
The recommendations of the BIT are final; however, the student may appeal any sanction given by a Conduct Officer.
Wake Technical Community College understands the sensitivity of information obtained, provided and/or alleged in such reports as it pertains to an individual’s reputation, privacy and anonymity. Any report of concerning behaviors or threats of violence will be handled in a confidential manner, with information released only on a need-to-know basis. When appropriate, legal guidance will be requested.
All Behavior of Concern reports (documents, files, etc.) related to a threat assessment will be maintained by the Conduct Officers in the Maxient system. All criminal reports relating to a threat assessment will be maintained by the College Police.
Visitors and children are welcome at Wake Technical Community College with limitations to protect the health and safety of the college community as well as maintain productivity for employees.
Visitors are welcome on the Wake Tech campus. For the safety and security of all, immediately upon arriving, visitors are required to register at the reception desk at any campus. At the reception desk, visitors may obtain information and directions as needed. The college cannot accommodate extended non-official visits; individuals who have not registered or who are found loitering on campus may be required to leave.
Visitors, children and any other persons not enrolled at Wake Tech are not allowed in the classrooms, laboratories or any other instructional areas (on or off campus) without prior authorization.
Children under the age of 15 visiting the libraries or other public areas on campus and are not enrolled at Wake Tech must be accompanied by a parent, guardian or another adult at all times and must not be left unattended in any area of the library or college. The accompanying adult should ensure that the child does not cause a disruption to the staff work or student learning environments of the libraries or other public areas on campus, or they will be asked to leave.
At community school sites, only persons attending classes or other college activities are permitted on the premises.
Wake Tech students or employees violating the above regulations on any Wake Tech campus or community schools site will be subject to disciplinary action.
RefID#C1443 and RefID#E1312
If the need should arise to evacuate a building because of fire or other impending danger, a general alarm will be sounded. When such an alarm is sounded, individuals should leave the building by way of the nearest exit. Individuals should become familiar with posted evacuation routes.
The college does not assume responsibility for injuries or losses sustained on or off campus by any student. For this reason, accident insurance is included in the Student Administration Fee for all curriculum students. Students in select Workforce Continuing Education courses shall be required to purchase accident insurance as part of their registration.
All students covered by the insurance policy are responsible for reading the Student Accident Insurance Plan brochure to understand the extent of coverage and the procedures for filing a claim. A copy of the brochure can be obtained from the Registrar's Office. All provisions described in the Student Accident Insurance Plan brochure will prevail in the event of any discrepancy between this policy and the brochure.
The college requires each person enrolling in a Health Sciences curriculum and students in select Workforce Continuing Education courses to have student malpractice liability insurance coverage in the amount of $2,000,000/$5,000,000. Students enrolled in Health Sciences curriculum may purchase this insurance from a local insurance agency. Proof of coverage must be presented at the time of registration by providing the policy or certification of insurance. In the absence of proof of coverage, students enrolled in a Health Sciences curriculum are required to purchase professional liability insurance through the college’s blanket liability insurance program at the time of registration. Payment for this insurance will be included in the registration fee for Workforce Continuing Education students.
Personal injury insurance is required for students participating in the intercollegiate athletics program.
Students who would like to purchase health insurance for themselves and/or their families may participate in a group policy through the North Carolina Community College Student Health Plan. More information can be found on Wake Tech’s website by clicking on the Student Services link and then the Student Health Insurance link.
Accident notification and response
All accidents and injuries are to be reported to the College Police Department by calling Wake Tech’s 24-hour call center at 919-866-5911. The College Police will notify Wake County EMS 911 when an accident appears to be severe enough to require professional medical attention.
The call center will assign a case number to each incident. For accidents that occur on a Wake Tech site, a College Police officer will be dispatched immediately to the scene to compile information for an incident report and to assist with or administer first aid. Students who are injured while participating in off-campus activities sponsored and supervised by Wake Tech faculty or staff and those who are otherwise unable to provide information to an officer at the time of their accident are to report the details to a College Police officer upon their return to Wake Tech. The officer responding to the incident (or receiving the student report) will complete an incident report as soon as possible, but no later than by the end of their shift.
Injured students who are unable to drive themselves to an urgent care clinic, hospital or other medical facility will be consigned to the care and transport of EMS personnel. Under no circumstances shall a Wake Tech employee provide transportation for an injured student. Students may seek treatment from a medical facility of their choosing (within plan limitations) providing that the treatment is not rendered by a doctor or nurse who is a family member.
Accident reimbursement claims
Students seeking reimbursement for expenses covered by the student accident insurance plan must obtain an Accident Claim Form from the Registrar's Office within 30 days of the incident or as soon as is reasonably possible. To be eligible for reimbursement, the original completed Accident Claim Form must be submitted to the insurance agency. A copy of the claim form and medical bills must be provided to the Business Office. Additional instructions and contact information for the agency can be found on the back of the Accident Claim Form; the claim procedure is also detailed in the Student Accident Insurance Plan brochure.
No student shall distribute, dispense, possess, use or be under the influence of any alcoholic beverage, malt beverage, fortified wine or other intoxicating liquor or unlawfully manufacture, distribute, dispense, possess, use or be under the influence of marijuana or any narcotic drug, hallucinogenic drug, amphetamine, barbiturate, anabolic steroid or any other controlled substance as defined in Schedule I through VI of Section 202 of the Controlled Substance Act (21 U.S.C. Section 812) and as further defined by regulation at 21 C.F.R. 1300.11–1300.15 or Article 5 of Chapter 90 of the North Carolina General Statutes in any college location as defined below.
"College location" means in any college building or on any college premises, in any college-owned vehicle or other college-approved vehicle used to transport students to and from college or college activities, or off college property at any college-sponsored or college-approved activity, event or function, such as a field trip or athletic event, where students are under the jurisdiction of the college.
Any student who violates the terms of this policy may be subject to suspension or expulsion from the college in accordance with the Student Code of Conduct, Rights and Responsibilities or may be required to participate in a drug abuse assistance and rehabilitation program approved by the Enrollment and Student Services Administration. If such student fails to satisfactorily participate in such program, the student will be suspended or expelled from the college in accordance with the Student Code of Conduct, Rights and Responsibilities.
Drug abuse prevention program
Recognizing the serious consequences resulting from the inappropriate use of drugs and the potential disciplinary action that could result from the possession or consumption of controlled substances on campus, Wake Tech offers a program of activities and services to prevent drug and alcohol abuse on the part of its students. The Dean of Student Development will provide oversight for the content and timeliness of the program as follows:
The Associate Vice President for Student Services is responsible for completing the biennial review as noted in 34 CFR Part 86 by December 31 of each even-numbered year, for the two prior academic years.
The review will accomplish the following:
The college recognizes the need to prepare for unexpected situations or respond to weather that may require the closure of all or part of a campus or to reduce operations, identify the decision-making hierarchy for such closures, ensure timely notification to students, staff, faculty and visitors and confirm employee responsibilities in the event of a closure or reduced operations.
In emergency situations – inclement weather, power outages or any other conditions constituting an emergency situation – the college may delay opening or close campuses for the day.
Delays and closings will be announced via the Wake Tech Warn emergency alert system. All Wake Tech student and employee email addresses are automatically registered to receive Wake Tech Warn alerts. Students and staff can add other email addresses or phone numbers for voicemail and text message alerts in the system.
Delays and closings will also be posted on Wake Tech's website, social media and local radio and television stations. An announcement will also be recorded on the college switchboard, 919-866-5000. In the event that an emergency situation occurs after the opening of the college, announcements about class dismissals and closings will come from the administrative officer in charge.
When college campuses are closed due to inclement weather or other adverse conditions, students are expected to check their online course site (Blackboard or Moodle) for class-specific information and assignments. Students who are unable to participate in online instruction due to a power outage or other circumstances are responsible for contacting their instructor and making up class assignments
If Blackboard or Moodle become inaccessible or power outages occur, assignment due dates will be clearly posted when service resumes. Due dates may also be extended on a case-by-case basis at the discretion of instructors, and announcements will be posted accordingly.
When college campuses are closed due to inclement weather or other emergency conditions, employees who can work remotely should do so. The college does not expect employees to work in any environment that is unsafe. Employees who are not able to work remotely due to a power outage or other emergency situation should contact their supervisor. Employees who are not able to work remotely may be required to take annual leave or arrange to make up the time. Depending on the circumstances, the time lost may be counted as an excused absence at the discretion of the supervisor.
Ref: E0919 and C1423
Pursuant to Chapter 115D-21 of the General Statutes of North Carolina, the Wake Tech Board of Trustees adopts the following rules governing parking, traffic and the registration of motor vehicles on Wake Tech campuses. These regulations are intended only to supplement the motor vehicle laws of North Carolina, all provisions of which apply to the streets, roads, alleys, sidewalks, walkways, parking spaces, parking areas and parking lots on all Wake Tech campuses.
Revised October 2015
A. General provisions
Abandoned vehicle: a motor vehicle that has remained parked for more than 10 days, which is determined to be "derelict" under North Carolina General Statute 20-137.7
Employees: faculty members, administrative staff, clerical personnel and all other non-student personnel employed by the college (including temporary, permanent, part-time and full-time employees)
No-parking area: any area not specifically set aside, marked, striped or designated by Facility Services for the permanent or temporary parking of vehicles
Parking area: any area specifically set aside, marked, striped or designated by Facility Services for the permanent or temporary parking of vehicles
Repeat offender: any person committing three or more traffic or parking violations within an academic year
Student: anyone registered or enrolled in full- or part-time academic study who is not an employee
Visitor: anyone not identified as an employee or student according to the definitions above
Pursuant to North Carolina General Statutes, Chapter 115D-21, the Board of Trustees of Wake Technical Community College, through their designee, Facility Services, shall be responsible for the registration, flow and parking of vehicles on property owned or leased in whole or in part by the State of North Carolina and under control of the Wake Tech Board of Trustees. Notwithstanding the above, the Registrar shall be responsible for the registration of student vehicles. The provisions of the regulations apply to the operators of all vehicles operated on any Wake Tech campus and shall be in effect 24 hours a day, except as herein provided.
Wake Tech’s Facility Services Office, as authorized by this ordinance and the Board of Trustees, shall exercise discretion and authority in ensuring that the necessary business of the college is conducted properly and that parking areas and facilities on Wake Tech campuses are used for the benefit and convenience of students, faculty, staff and visitors.
Wake Technical Community College assumes no liability or responsibility for damage to or theft of personal property or of any vehicle parked or in operation on the properties leased by or under the control of the Board of Trustees of the college.
Violation of ordinance
In addition to the criminal penalties set out by the North Carolina General Statutes, any person violating this or any regulation issued hereunder is subject to a civil penalty as set forth in this ordinance.
Rules of evidence
When a vehicle is found to be in violation of this ordinance, it shall be considered prima facie evidence that the vehicle was parked by the person holding the college parking permit for that vehicle or by the person on file as the owner of said vehicle with the North Carolina Division of Motor Vehicles or corresponding agency of another state.
B. Vehicle registration and parking permits
All faculty, staff and students in good standing with the college are eligible for and may obtain a parking permit. Motor vehicles parked on campus by students, faculty or staff must be registered with the college and must display a valid, official (Wake Tech-issued) vehicle parking permit.
Handicapped parking permits
The state-issued permit is the only one Wake Tech requires.
Parking permits become invalid under the following conditions:
Registration of motor vehicles
Faculty/staff vehicles must be registered through the Wake Tech Campus Police Department. There is no cost to employees for vehicle registration and no limit on the number of vehicles that can be registered. Contact Sgt. West at 919-866-5867 for more information.
Faculty/staff parking permits are for the exclusive use of employees and do not entitle friends or relatives of employees to park in staff spaces, even with the permit. Faculty/staff parking permits need not be renewed unless worn or illegible.
Student vehicles must be registered as part of the registration process. To obtain a parking permit, students shall provide their vehicle license plate number and the state in which the vehicle is registered. Vehicles brought onto campus after the college registration period has ended must be registered promptly. Students registered for classes at the Perry Health Sciences Campus shall obtain an entry key card for the parking deck.
Student parking permits will be issued in conjunction with student identification badges.
Faculty, staff and students who have been issued a vehicle registration permit are responsible for parking violations involving the vehicle for which that permit has been issued.
A temporary parking permit shall be obtained when a permit holder’s vehicle is unavailable and he/she drives and parks another vehicle on campus.
Parking permits shall be properly displayed on the vehicles for which they have been issued. Four-wheel vehicles shall display permits on the left side of the rear window or to the rear left bumper. If the vehicle is a convertible or a Jeep with no glass rear windshield, permits may be displayed on the rear bumper or in an interior position within the cabin of the vehicle that would be highly visible to a police officer. Two-wheel vehicle permits shall be displayed on the rear of the vehicle, if possible, or attached to the front forks or windshield of the vehicle.
Visitors (as defined in Article I) to any campus shall obtain a temporary parking permit from the reception desk and may park in spaces designated for visitors or general parking only.
C. Parking and traffic rules and regulations
Faculty, staff and students are subject to discipline in accordance with the provisions of this ordinance and Wake Tech policy and procedure.
Rules and regulations
The college reserves the right to revoke any parking privileges and to remove a repeat offender's valid parking permit for flagrant violation of the Traffic Rules and Regulations, including failure to pay fines.
Financial Services is hereby authorized to collect a $25 fine for any of the following violations:
Financial Services is hereby authorized to collect a $250 fine for violation of handicapped parking rules and regulations and a $50 administrative fee for removal of a boot from any vehicle.
The College Police chief is hereby authorized to have towed or to have a boot (or other lawful means of enforcement) placed on any vehicle in violation of rules and regulations:
In addition to any fine assessed for a violation of this ordinance, the owner of a towed vehicle is responsible for payment of any towing and/or storage fees.
Wake Tech provides a petition/appeal procedure for towing and parking violations. Additionally, North Carolina G.S. 20-219.11 provides the following:
When a vehicle with a valid license plate or registration is towed as provided in G.S. 20-219.11, the authorizing person shall immediately notify the last known registered owner of the vehicle of the following:
The owner or any other person entitled to claim possession of the vehicle may request in writing a hearing to determine probable cause for the towing. The request for a hearing shall be filed with the magistrate in the county where the vehicle was towed, and the hearing will be set within 72 hours of receipt of the request.
The only issue at this hearing is whether probable cause existed for the towing. If the magistrate finds that probable cause did exist, the tower's lien continues. If the magistrate finds that probable cause did not exist, the tower's lien is extinguished. Any aggrieved party may appeal the magistrate's decision to District Court.
Suspension of parking privileges
The College Police chief may, in addition to any other penalty, suspend for up to one year the parking privileges of any individual found to be a repeat offender in flagrant violation of this ordinance.
Failure to settle fines, fees and charges
Failure to settle outstanding traffic and parking fines, fees and charges within 14 days after issuance of a citation may result in the collection of fees in the following manner:
Individuals issued a parking or traffic citation may appeal by returning a Traffic Violation Appeal form to the Traffic Appeals Review Board within the semester the citation is issued. Untimely appeals will not be accepted for review
Traffic Violation Appeal forms are available at the reception desk on all Wake Tech campuses.
Unless otherwise specified in this section, the appeal and all arguments in support of the appeal will be submitted in writing. The Traffic Appeals Review Board Administrator shall review the appeal, considering the written statement of the appellant and relevant documents submitted by the Chief of College Police, and respond by mail to the address provided on the appeal form.
Individuals whose driving or parking privileges have been suspended or revoked, or whose vehicles have been towed, may submit an appeal in writing directly to the Chief of College Police. The appeal must be received within 14 days. Individuals will be notified in writing of the chief's decision within seven days of the appeal.
Traffic Appeals Review Board
Board membership consists of one faculty member appointed by the Faculty Association President, one staff member appointed by the Staff Association President and one student member appointed by the Student Government Association President. The Executive Vice President (or designee) shall serve as chair. The term of office will be one year, with no limit to the number of terms served. Members will serve until successors are appointed. The Chief of College Police (or designee) will attend each hearing to clarify operational questions that arise.
The Board Chair (or designee) will present subsequent appeal forms to board members and call for a vote from each member. The Board Chair will make note of the decision regarding the appeal. The Board Chair is a non-voting member of the board.
The Traffic Appeals Review Board will meet as necessary. The Board Chair is responsible for notifying the board members of the time, date and location of the hearing. The Board Chair may render decisions on traffic appeals in between regularly scheduled meetings of the board and in emergency situations.
Decisions of the Traffic Appeals Review Board are final. If an appeal is denied, payment of the fine is due immediately.
Wake Technical Community College requires its faculty, staff and students to comply with the United States Copyright Act (Title 17 of the United States Code) (the "Copyright Act"). Faculty, students and staff may download, possess and store only lawfully acquired copyrighted materials and may use, adapt and distribute those materials only in ways consistent with the Copyright Act, associated case law, the Fair Use principle and the intellectual property rights of others. The unauthorized use (downloading, possessing, storing, copying, adapting, sharing or distribution) of copyrighted materials is a violation of federal law and Wake Technical Community College policy and is strictly prohibited.
A. Copyrights and infringement
Copyright infringement of any kind is not permitted at Wake Technical Community College and may result in to criminal and civil penalties. Any sharing of copyrighted material without proper licensing or permission from the owner/author/manufacturer is prohibited by law and is not condoned by the college.
Copyright infringement is the act of exercising, without permission or legal authority, one or more of the exclusive rights granted to the copyright owner under Section 106 of the Copyright Act. These rights include the right to reproduce or distribute a copyrighted work.
In the file-sharing context, downloading or uploading all or substantial parts of a copyrighted work without the permission of the copyright holder constitutes infringement.
Students who infringe on a copyright are subject to disciplinary action, up to and including expulsion from their program of study or from the college. Employees who infringe on a copyright are subject to disciplinary action, up to and including termination of employment at the college.
NOTE: Copyright infringement may also result in criminal penalties, including imprisonment for up to five years for a first offense and fines of up to $250,000 per offense.
Certain intellectual and creative works qualify for protection under U.S. law. The Copyright Act defines federal copyright protection, details original works of authorship protected and outlines the process for protecting such works. Title 35 of the United States Code defines patent protection, details inventions and discoveries protected, establishes conditions for patentability and spells out the process for the granting of patents.
Title 17, Chapter 1, Section 107 (Fair Use) of the United States Code classifies certain uses of materials copyrighted by others as non-infringing. It states:
The fact that a work is unpublished will not per se preclude a finding of fair use, if that finding is made on consideration of all factors listed above.
Any employee or student wishing to use copyrighted materials under conditions not permitted by the Fair Use statute must obtain permission from the author or owner prior to using such material. If an employee intends to use copyrighted materials for college-related activities, he or she must file all correspondence and documentation of permission with his/her dean or unit manager. The documentation will consist of no less than the letter requesting approval for use, the letter of response from the author or owner, and the article or materials to be used.
Intellectual property rights
The college recognizes that the research and development of an idea frequently requires the expenditure of time and money as well as the use of lab space, equipment or other campus facilities. In order to assist worthy projects, Wake Technical Community College may enter into a written agreement with a college employee or student whose research or other work has demonstrable merit. Assistance may include financial support for the purchase of supplies, payment of patent fees, and other costs deemed necessary to the successful development of the individual’s idea, concept, design or invention. In all such cases, the agreement will provide for the college a basis of ownership or an agreement to reimburse the college for its costs and support as agreed upon by the employee or student and the college Board of Trustees. In no circumstances, however, shall the college agreement deprive, diminish or abrogate the rights of the college as specified in Section 4.a. above.
Wake Tech will utilize best practices related to maintaining a comprehensive Learning Management System records and data archive and retention schedule. The retention schedule will adhere to all applicable regulations and comply with all audit criteria. The retention schedule provides information pertinent to all types of courses offered by the college and provides instruction for storage and destruction of affected data.
Learning Management System Records Retention Schedule (this PDF document is the official version of the policy)
Digital student records generated while delivering online courses are confidential, protected under FERPA regulations, and must be provided to students or legal authorities when requested. North Carolina General Statutes (NCGS) §115D, §121, and §132 have no special provisions for the handling or retention of digital academic records or protection from litigation regarding such records. North Carolina General Statutes and current Wake Tech policy require the retention of course and student records for a period of five years. Retaining student-generated data poses legal risks for the college if a student or parent sues or if records are compromised through accidental release or malicious intrusion. The maintenance, security, storage and backup of records in perpetuity and the mechanisms for producing the records in an accessible form constitute a financial burden for the college as well.
Wake Technical Community College recognizes that the operation of Unmanned Aircraft Systems (UAS), also referred to as drones, is popular for both recreational and educational usage. This policy establishes the minimum requirements for the safe operation of unmanned aircraft systems in and around Wake Tech campuses and shall be a reference to assist with compliance with federal law, Federal Aviation Administration (FAA) regulations, state and local laws and Wake Tech policies.
This policy applies to all members of the Wake Tech community, including but not limited to employees, students, clubs, organizations, vendors and third-party contractors, and any other individuals who are operating a UAS as part of their employment or as part of any Wake Tech-related activity. This policy also applies to any person or entity not affiliated with Wake Tech who may operate a UAS on Wake Tech property or land. This includes recreational and non-recreational aircraft operations. Any person operating a UAS on or above a Wake Tech campus is personally responsible – and bears sole responsibility – for complying with: FAA regulations; federal, state, county and municipal laws; and all Wake Tech policies, including but not limited to those set out in this UAS Policy.
No individual shall operate a UAS on, in or over any Wake Tech campus without approval from Wake Tech. Before internal UAS activity, a safety risk assessment must also be conducted by the appropriate Wake Tech department or unit. In controlled airspace or any other airspace over land not owned or controlled by Wake Tech, a Memorandum of Understanding (MOU) between Wake Tech and the landowner must be negotiated and signed prior to UAS use.
A safety risk assessment must be conducted by the Wake Tech department or unit before any internal UAS activity.
External commercial requesters must ensure the following requirements are met and submit them along with the authorization form:
Complete the appropriate authorization form - external or internal Unmanned Aircraft Systems (UAS) Authorization form – and submit it with all required documentation to the Wake Tech Director of Campus Services contact for review.
Upon approval or denial of the request to operate a UAS, the Wake Tech Director of Campus Services will do the following:
If an incident occurs on a Wake Tech campus, contact College Police immediately or no later than 24 hours after the incident occurred. If an accident has occurred, the drone operator must file an accident report with the FAA within 10 days of the incident if either of the following conditions exist:
As a Wake Tech UAS pilot, any drone operator involved in an accident requiring FAA reporting must generate and retain in Wake Tech's files, documentation of all relevant flight data stored on the UAS itself and/or its associated remote control and any other attached device.
If a UAS is operating on a Wake Tech campus without receiving prior approval, College Police will advise the operator of the proper procedure, ask them to immediately stop flying and leave the campus immediately. The police officer will write an information report containing the name, date and campus of the violation, and the report will be maintained in the police system.
The first violation will be a verbal warning, as well as asking them to leave campus immediately. The second violation will be a referral to the Student Conduct Office for a student and a trespass from Wake Tech property for a non-student. A third violation could result in a citation.
UAS operators shall comply with all federal, state and local privacy laws and regulations, as well as all Wake Tech policies governing privacy.
When operating a UAS for purposes of recording or transmitting visual images, operators bear sole responsibility for all legal risk and must take all reasonable measures to avoid violations of areas normally considered private. A UAS shall not be used to monitor or record areas where there is a reasonable expectation of privacy. These areas include but are not limited to restrooms, locker rooms, changing or dressing rooms.
A UAS shall not be used to monitor or record sensitive institutional or personal information that may be found, for example, on an individual's workspace, on a computer or other electronic displays.
UAS and associated accessories requirements
Wake Tech UAS pilots must also ensure that their UAS satisfies the following requirements prior to proposed UAS operations:
UAS are prohibited from operating at Wake Tech's RTP Campus, which lies within controlled airspace.
Unless approved or operated in identified and designated areas, no person or entity shall operate a UAS on, in or over any Wake Tech campus. This prohibition includes commercial flyers conducting commercial photography or filming without first having requested and received approval from Wake Tech.
No person may operate a UAS weighing more than 55 pounds, regardless of FAA approval, without first obtaining permission from Wake Tech.
All UAS operators must ensure that their UAS is registered and marked as required under the then-current laws and FAA rules and regulations; operations with any non-compliant UAS are strictly prohibited.
Termination authority / miscellaneous
Wake Tech reserves the right to terminate UAS permission or operations at any time in its sole discretion.
Wake Tech reserves the right and full authority to interpret all aspects of this UAS policy in Wake Tech's sole discretion, provided, however, that this UAS policy may be construed and enforced only to the maximum extent possible without unlawfully impinging on overriding constitutional rights, if any. To the extent any provision of this UAS policy is found to be unenforceable, such provision shall be severed, and all remaining aspects of the UAS policy shall remain in full force and effect. A failure by Wake Tech to enforce one or more of the provisions of this UAS policy shall neither constitute a waiver of such provisions nor constitute Wake Tech's approval of any non-compliant UAS operations nor cause Wake Tech to incur any liability therefore.
Related policies, procedures, references, forms or terms
E-mail / Web Address
Communications and Marketing
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