Student Code of Conduct, Rights and Responsibilities

I. GENERAL

This section covers student conduct, rights and responsibilities while pursuing an education at Wake Technical Community College. Wake Tech is a learning community with specific expectations regarding student conduct. The college seeks to provide a safe and healthy environment that facilitates teaching, learning and student success by adhering to the college’s core values of respect, responsibility, communication, collaboration, critical thinking and accountability. When a student's conduct adversely affects the college community or the pursuit of Wake Tech's educational objectives, disciplinary action will be taken – first, to resolve the problem, and then to help students learn from mistakes. Discipline issues will be resolved informally whenever possible.

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C3500a

II. RIGHTS AND RESPONSIBILITIES

The submission of an application for admission to Wake Technical Community College represents a voluntary decision on a prospective student's part to participate in the programs offered by the college pursuant to its policies, rules and regulations. College acceptance of the application represents the extending of the privilege of joining the college community and of remaining a part of it as long as established standards for academics and conduct are met.

Students who enroll accept college policies and procedures and acknowledge the right of Wake Tech to take action, up to and including suspension or expulsion, when a student is found responsible for misconduct. Students are responsible for becoming familiar with Wake Tech policies and procedures.

Students have the following rights, and the privilege of exercising those rights without fear or prejudice, as long as they respect state and federal laws, college policies and the rights of others on campus. Wake Tech strives to create an atmosphere where students have the following rights:

Education

  • Students are free to pursue educational goals through appropriate opportunities for learning in the classroom and on the campus. Student performance will be evaluated on an academic basis, not on opinions or conduct matters unrelated to academic standards.

Freedom of expression

  • Students can freely study and discuss various ideas in a courteous manner inside and outside of the classroom.

Participation

  • Students have the right to inquire about and to propose improvements to policies, regulations and procedures affecting their welfare through established student government procedures, campus committees and college offices.

Safe environment

  • Students have the right to expect a safe environment that ensures the continuity of the educational process.

Privacy

  • Students have the right to expect that their official college records will be safeguarded. The Family Educational Rights and Privacy Act of 1974 (as amended) provides safeguards regarding confidentiality of and access to student records. Other than directory information, no records shall be made available to unauthorized personnel or groups inside or outside the college without the written consent of the student involved, except under legal obligation.

Record review

  • Students and former students have the right to review their official records and to request a hearing if they wish to challenge the contents of those records.

Academic Integrity appeal

  • Students have the right to appeal academic integrity policy penalties. See Section III. D.
  • Students have the right to appeal course grades. See Section III. E.

Grievance process

  • Students have the right to grieve student code of conduct sanctions. See Section IV. E.

Due process

  • Students have the right to receive reasonable notice to be heard, prior to conduct sanctions being given, and the opportunity to grieve sanctions. See Sections III. D. and VI. E.

Freedom from discrimination

  • Students can expect to engage in the college community without discrimination, as defined by federal and state laws and college regulations.

Students also have responsibilities as part of the college community:

Civility

  • Respecting the rights of others and exercising courtesy and politeness in all situations

Academic Integrity

  • Respecting the highest standards of academic integrity and reporting any violations of those standards to the Student Conduct Officer or any other college official for appropriate investigation and disposition

Safety

  • Refraining from actions that endanger the health, safety or welfare of any member of the college community or college visitors

Compliance

  • Adhering to  the normal standards, rules and regulations of the college as well as with federal, state and local laws

DEFINITIONS (as applicable to Student Code of Conduct, Rights and Responsibilities)

Term
Definition
Academic integrity
All academic assignments turned in shall be one’s own work unless otherwise stated by the instructor.
Appeal
An official request that a currently enrolled student would make to a faculty member regarding a final course grade or academic integrity penalty given by that faculty member, or a decision made by the Disciplinary Review and Grievance Committee
Board of Trustees
The group of appointed officials charged with oversight of the college
Business days
All days except Saturday, Sunday and college holidays
College
Wake Technical Community College
College official
Any person employed by the college performing assigned administrative or professional responsibilities
College premises
All land, buildings, facilities and other property in the possession of and controlled by the college, including adjacent streets and sidewalks
Complaint
An expression of dissatisfaction from a currently enrolled student about an issue related to the college and its mission for which there is no formal or established grievance or appeals process, including but not limited to curriculum, class scheduling, registration, financial aid, facilities or any college official
Complainant
Any person who submits a charge alleging that a student has violated the Student Code of Conduct
Disciplinary Review Grievance Committee (DRGC)
A judicial body designed to provide due process and participatory justice to students for college incidents that resulted in sanctions or penalties
Disciplinary Review Grievance Committee chairperson
An individual selected by the Student Conduct Officer to facilitate a Disciplinary Review Grievance Committee proceeding
Discrimination
The unlawful and intentional act of unfair treatment of a person based on race, ethnicity, sex (gender), sexual orientation, religion, national origin, physical or mental disability or age
Due process
A reasonable notice to be heard prior to conduct sanctions being given and the opportunity to grieve sanctions received
Educational assignment
A sanction designed to promote self-awareness of the appropriate/inappropriate behavior and awareness of institutional expectations and to educate the student in the specific area of his or her violation
Faculty member
Any person hired by the college to conduct classroom or teaching activities
Grievance
A formal objection that a currently enrolled student may wish to have addressed, regarding a disciplinary action placed upon the student by a college official or DRGC
May
Term used to indicate permission
Member of college community
Any person who is a student, faculty member, college official or any other person employed by the college
Organization
Any group who has complied with the formal requirements for college recognition of sanctions
Policies
The written regulations of the college as found in but not limited to the college catalog, the college website and web pages and the computer use guidelines
Preponderance of evidence
A standard of proof in which the evidence strongly suggests the student code has been violated
Respondent
Any student alleged to have violated the Wake Tech Student Code of Conduct
Shall
Term used to indicate an imperative (mandatory)
Student
Any person taking courses at the college, full-time or part-time, seated or online
Student Conduct Officer
The college official charged with the responsibility of administering the college’s Student Code of Conduct
Victim
Any person who is acted on and usually adversely affected by a force or agent
Witness
One who gives evidence; a person who is present at an event and can speak to what happened

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C3500b

III. ACADEMIC INTEGRITY POLICY

  1. Expectations
    When college officials award course credits, degrees, diplomas and certificates, they assume integrity on the part of the student who has completed the work. Wake Technical Community College expects students to demonstrate the highest personal integrity in all academic work and behavior. Effective education depends on an atmosphere that is conducive to learning, based on a commitment to honesty, trust, fairness, respect and individual responsibility. Creating such an atmosphere is the responsibility of students and instructors and requires integrity on the part of both. Students may be asked to sign a statement of academic integrity upon entering Wake Tech classes.

    Faculty are responsible for the assignment of student grades according to methods that are professionally acceptable, communicated to everyone in the class and applied to all students equitably.

    A student who has a disagreement with an instructor's professional judgment in grading should attempt to resolve the matter through dialogue with the instructor who issued the grade. Wake Tech's academic integrity policy requires that the college ordinarily refrain from review of or participating in an instructor's evaluation of student performance in cases where the instructor is merely using his or her professional judgment.

    However, the college acknowledges that, on occasion, exceptional circumstances may arise in which a student should have the opportunity to appeal the grade for a course. When circumstances warrant, a student may make use of the appeals process listed in Section E, Final Course Grade Appeal Procedure. In the event the student is contending that the disputed grade was rendered on account of or was influenced by the student's age, race, sex, national origin, religion, veteran status or disability, the student must use the complaint form in lieu of the procedure described in Section E.

  2. Violations of the academic integrity policy
    Cheating and plagiarism, as defined below, are forms of academic dishonesty that violate the academic integrity policy. Students found responsible for violating academic integrity policies are subject to penalties from instructors and sanctions from Student Conduct Officers.
     

    Academic violation
    Definition
    Cheating
    Receiving or giving another student any unauthorized information or material during or after a quiz, test, exam or assignment; working with others, either virtually or in person, to complete a quiz, test, exam, project or assignment without prior approval from the instructor or the use of unauthorized resources
    Plagiarism
    Taking or passing off as one’s owns the ideas, words or work of another person. When students present others’ ideas, words or work in a written or oral assignment, they must document the source(s) as directed by the instructor of the course. Plagiarism also includes buying or selling work to others, as well as providing false information about submitted work.
    Self-plagiarism
    Reusing one’s own work in more than one course without acknowledgement of its previous use. Speak to your instructor if you are unsure if the work submitted would be viewed as self-plagiarism.

     

    Academic integrity do’s and don’ts
     

    Unauthorized collaboration
    Do: Your work and trust your own thoughts and ideas
    Don’t: Work with someone else on your assignment unless you have gotten consent from your instructor prior to starting the specific assignment
    Facilitating academic dishonesty
    Do: Your work, knowing that you have the knowledge to complete the assignment
    Don’t: Allow others to copy or provide your assignments to anyone
     
  3. Academic integrity violation penalties
    The following academic penalties may be imposed by an instructor, a department head or a division dean for violation of the academic integrity policy.

    Academic penalty
    Possible sanction(s)
    Loss of grade points
    Loss of grade points and/or an opportunity for resubmission of the assignment
    Loss of grade
    A zero score for an assignment, quiz or test
    Loss of credit
    An "F" for the course and loss of the right to attend remaining class sessions if the student appeals and the instructor’s decision is upheld
     
  4. Loss of grade procedure

    • The instructor informs the student in writing of loss of grade sanction. The instructor also submits the Academic Integrity Violation form.
    • The student addresses questions/concerns with their instructor within five business days.
    • The instructor’s decision is final.
  5. Loss of course credit procedure

    • The instructor informs student in writing of loss of course credit – an "F" for the course. The instructor also submits the Academic Integrity Violation form.
    • The student contacts the instructor within three business days of the written notification to seek a resolution.
    • The instructor schedules an appointment to discuss the sanction with the student within three business days of the written notification.
    • After the discussion, if the student wishes to appeal the instructor’s decision, the student initiates the Course Grade Appeal form within three business days.
    • The instructor’s supervisor, typically a department head, reviews the appeal and communicates the decision to the student through Wake Tech email within three business days.
    • If the student is not satisfied with the decision of the instructor’s supervisor, the student should then request in writing within three business days that the appeal be forwarded to the academic dean.
    • The academic dean will investigate and return a decision to the student through Wake Tech email within four business days. The academic dean’s decision is final.
    The college recognizes that, under certain circumstances, students may be justified in initiating their appeal at the department head level. Students who choose to communicate their appeal to the department head first, instead of to the instructor, must include their justification for doing so.
     
  6. Recordkeeping
    Documentation of evidence of academic integrity violations resulting in the loss of credit will be retained by a Student Conduct Officer.  Multiple violations of the academic integrity policy may result in additional student conduct sanctions.

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C3500c

IV. STUDENT CODE OF CONDUCT

The purpose of the Student Code of Conduct (Student Code) is not to restrict freedom but to protect the rights of all students in their academic pursuits.

Students are expected to conduct themselves in accordance with generally accepted standards, while appropriately incorporating the college's core values of accountability, respect, responsibility, critical thinking, communication and collaboration. 

  1. Prohibited conduct
    Students are prohibited from engaging in any conduct that materially and adversely affects the educational process, including the following:
     
    Code #
    Student Code violation
    1
    Violation of Academic Integrity Policy
    2
    Disruptive, disrespectful behavior in any form or conduct by an individual or group of individuals that interferes with the educational opportunities of another student on college premises or at college-sponsored events
    3
    Attempted or actual theft of, misuse of or damage to college property or theft of or damage to property of a member of the college community or a campus visitor on college premises or at college-sponsored activities and events
    4
    Trespassing, including unauthorized entry or presence on the property of the college or in a college facility or any portion thereof to which entry or presence has been restricted
    5
    Violation of the Drug and Alcohol Policy
    6
    The use of profane, lewd or obscene speech or like expressive behavior, including the wearing of clothing displaying such language, pictures or symbols; the use of defamatory or racist speech or like expressive behavior; or the use of any speech or behavior implying a physical threat or likely to provoke violence or retaliation in person or via electronic means, including blogs, texts, emails and all social media platforms

    Lewd or indecent conduct online, on college premises or at college-sponsored activities and events
    7
    Verbal, mental or physical abuse of any kind of any person on college premises, online or at college-sponsored or supervised events, including coercion, bullying, hazing, stalking, intimidation or conduct that threatens or endangers an individual's health or safety
    8
    Violation of the Sexual Harassment Policy
    9
    Occupation of, refusal to depart from or seizure of college property or any portion thereof (or threatening such in any manner) for a use which is inconsistent with prescribed, customary or authorized use
    10
    Participating in or conducting an assembly or demonstration in a manner that threatens or causes injury to persons or property, interferes with free access to entrances or exits of college facilities or is harmful, obstructive or disruptive to the functions of the college
    11
    Possession, storage, use of or manufacture of firearms, fireworks, explosives, knives of any kind and other destructive devices on college property or at college-sponsored activities and events (except by persons specifically authorized by the college and in accordance with G.S. 14-269.2) in connection with a college-approved activity
    12
    Tampering with fire safety equipment or setting off a fire alarm on college premises or at college-sponsored activities or events, except with reasonable belief for the need of such equipment or alarm
    13
    Gambling, including unlawful games of chance for money or anything of value, and the sale, barter or other disposition of a ticket, order or any interest in a scheme of chance by any name on college premises or at college-sponsored activities or events
    14
    Smoking and/or use of any products including tobacco, such as cigarettes, e-cigarettes and vaporizers, on all properties owned or rented by the college, except in college-approved designated smoking areas
    15
    Violation of state or college regulations regarding the operation and parking of motor vehicles
    16
    Tampering with the election of any college-recognized student organization, forgery, alteration or misuse of college documents, records or instruments of identification with intent to deceive
    17
    Failure to comply with instructions of college officials acting in performance of their duties and/or failure to identify oneself to those persons when requested to do so
    18
    Fiscal irresponsibility, such as failure to pay college-levied fines, failure to repay college-funded loans or the passing of worthless checks to college officials
    19
    Violation of any college policy, rules and/or local, state or federal criminal law on college premises adversely affecting the college community's pursuit of its educational purposes. Conducting oneself in a manner that threatens or endangers the health and/or safety of a person, other members or visitors within the college community or at a college-sponsored or related events is prohibited.
    20
    The unauthorized access or attempt to access, manipulate or retrieve files, programs or data from any college computer system; or the use of computing facilities to send or view obscene or threatening messages. The falsification of documents, impersonation of another individual or willfully encouraging others to commit such acts is prohibited.

  2. Disciplinary penalties for violations of the Student Code
    The following disciplinary actions may be imposed by a college official for violation of the Student Code. A copy of any written warnings or reprimands must be forwarded to a Student Conduct Officer for appropriate recordkeeping.

    Disciplinary sanctions may be modified only by the Disciplinary Review and Grievance Committee (DRGC), the Associate Vice President of Student Services, Senior Vice President for Enrollment & Student Services, Student Conduct Officer or Registrar.

    NOTE: Sanctions given do not necessarily follow the order below.
     
    Level of violation
    Minimum sanction
    Maximum sanction
    Minor
    Educational conversation
    Educational sanction
    No contact
    Moderate
    Written warning
    Educational sanction
    Restitution
    Probation
    Suspension
    Major
    Suspension
    Delayed registration
    Withholding
    Expulsion
    Revocation
     
    • Educational conversation: An educational conversation may take place between the student and the Student Conduct Officer. No determination will be made regarding if the student is responsible for violation of the Student Code. The student will not be given a sanction. The purpose of this action will be to give the student an opportunity to learn about college policies and expectations to stop any behavior that may violate the Student Code in the future. A record of the educational conversation will be kept with the Student Conduct Officer using the conduct management system.

    • Written warning: A written communication giving official notice to the student that a violation of the Student Code has occurred and that any subsequent violation of the Student Code may carry heavier penalties because of this infraction.

    • Emergency (interim) suspension: Instructors or college officials may impose an interim suspension for conduct that poses a threat to the health or well-being of any member of the academic community or the activities of the college.
      1. Interim suspension will not exceed more than two class periods. Instructors must notify their department head or next-ranking, available supervisor immediately upon suspension of a student.
      2. A completed Student Code Violation form must be submitted electronically to the appropriate Student Conduct Officer within 24 hours of the suspension. The form is available online at my.waketech.edu, the Maxient Conduct Reporting Forms link under the Quick Links heading.
      3. Any student who receives an interim suspension must meet with a Student Conduct Officer or designee prior to returning to class.
      4. If class readmission is approved, the Student Conduct Officer will give the student a class readmission notice. Instructors who have not received notification of a suspended student's return to class may deny entry until such notification is received.

    • Educational sanctions: Educational sanctions may include work assignments, essays, community service, participation in college-sponsored programs or activities, a behavioral contract, alcohol and/or drug education and counseling with a certified counselor and other related educational assignments.
       
    • General probation: An individual may be placed on general probation when involved in a substantive disciplinary offense. General probation has two important implications: The individual is given a chance to show capability and willingness to observe the Student Code without further penalty, and, if the student errs again, additional sanctions will be imposed for this violation. This probation will be in effect for no more than two terms.
       
    • Restrictive probation: Restrictive probation results in loss of good standing, and notation of such is made in the student’s conduct record. Restrictive conditions may limit activity in the college community and/or access to specified college facilities. The student will not be eligible for initiation into any local or national organization and may not receive any college award or other honorary recognition. The student may not occupy a position of leadership or responsibility with any college or student organization, publication or activity. This probation will be in effect for not less than two terms. Any violation of restrictive probation may result in immediate suspension.
       
    • Restitution: Paying for damaging, misusing, destroying or losing property belonging to the college, college personnel, students and visitors.
       
    • Delayed registration:  A student may be required to meet with a Student Conduct Officer before registering for classes if the student has not complied with a sanction or contacted the Student Conduct Officer as required.
       
    • Revocation of admission and/or degree:  Admission to or a degree awarded by the college may be revoked for fraud, misrepresentation or other violation of college standards in obtaining the degree or for other serious violation committed by a student prior to graduation.
       
    • Agreed-upon behavior contract: In situations where a student and the Student Conduct Officer can agree on the consequences that should result from the student’s code violation, the agreed-upon consequences can be set out in a document titled "Behavior Contract."
       
    • Withholding: Transcript, diploma or right to register will be withheld (denied) when financial obligations are not met.
       
    • Suspension: Exclusion from a class, program of the college or all college activities for a specified period of time. This sanction is reserved for those offenses warranting discipline more severe than probation or for repeated misconduct. Students who receive this sanction must get specific written permission from a Student Conduct Officer before returning.
       
    • Expulsion: Dismissing a student from campus for an indefinite period. The student loses his or her student status.
       
    • Group probation: This is given to a college club or other organized group for a specified period of time. If group violations are repeated during the probationary period, the group's charter may be revoked or activities restricted.
       
    • Group restriction: Removing college recognition during the term or semester in which the offense occurred or for a longer period (usually not more than one additional term). While under restriction, the group may not seek or add members, hold or sponsor events in the college community or engage in other activities as specified.
       
    • Group charter revocation: Removal of college recognition from a group, club, society or other organization for a minimum of two years. Re-charter after that time must be approved by the Vice President of Student Services.
       
    • No contact: There is to be no communication with the party or parties by any means, including but not limited to electronic or digital, in person or through a third party (other than an attorney).

    Other than college probation, suspension, expulsion or the revoking or withholding of a degree, disciplinary sanctions will not be made part of the student's permanent academic record but will become part of the student's conduct record maintained by the Student Conduct Officer.

  3. Release of Student Conduct records
    As directed by the requirements of the Family Education Rights and Privacy Act (FERPA), the Office of Student Conduct does not issue student conduct information about current or former students without receiving a completed Release of Student Conduct Information form. Unless required by law, student conduct records will not be released without the expressed permission of the student. Requests for student conduct information may include but are not limited to transfer requests to other colleges, licensing agencies and security clearances for employment.

    NOTE: Wake Tech does not provide character references as a part of a conduct record. If the college/agency inquires if a student is in good standing academically, those requests will be forwarded to the Office of Registration and Records for completion. If the college/agency provides their own form(s), they should be left with the student’s request for completion in the appropriate areas by our office.

    If the student is unsure of their prior conduct history, please submit a Release of Student Conduct Information form. Once submitted, allow three to five business days for completion of the request during the college’s normal operating hours. Ensure that the information requested on the form is accurate and completed in its entirety. Failure to do so may result in the request not being completed.

  4. Student conduct records retention
    Student conduct records will include copies of all cases, including reports, correspondence, statements, decisions and, where available, certain other evidence in which a student is claimed to have violated at least one Student Code policy. The Office of Student Conduct may redact information pertaining to other individuals in a case.

    The policies regarding retention of student conduct records are as follows:
    • The college will maintain student conduct files for a period of no less than seven years following the most recent finding of violation, as determined by the rules governing reporting under the Clery Act.
    • The college will maintain student conduct files of students who have been dismissed from the college indefinitely.
    • The college will retain, as required, statistical information connected to student conduct policy violations in order to comply with mandated reporting requirements.

  5. Process
    The Student Conduct Officer will request an initial meeting with the student in order to determine whether disciplinary sanctions should be initiated. During the meeting, the Student Conduct Officer will advise the student of the allegation(s), explain the student conduct process and clarify the student’s rights and responsibilities. Every effort will be made to resolve the matter by mutual agreement. Following the preliminary meeting, the Student Conduct Officer will take one of the following actions:
    • If the student fails to appear, the Student Conduct Officer may find the student responsible and impose sanctions. If the student does not accept responsibility, the Student Conduct Officer will initiate formal disciplinary charges. The student will be notified of the sanction via his or her official Wake Tech email address or U.S. mail. The student will be granted 15 business days to grieve the sanction.
    • If there is no basis for the allegation or if it does not warrant disciplinary action, the Student Conduct Officer will dismiss the allegation.

  6. Disciplinary procedures for violations of Student Code
    The instructor will issue a report to the Student Conduct Officer for the first time a student violates the academic integrity policy in a class. The Student Conduct Officer will file the first report received as a For Information Only (FIO) report. There will be only one FIO report filed, even if it is a first offense in multiple classes. The instructor may issue a penalty for any academic integrity violation and should notify the student of the penalty and any report sent to the Student Conduct Officer. Any subsequent reports filed will be addressed by the Student Conduct Officer, and sanctions may be given if the student is found responsible.
    When a student is alleged to have violated any portion of the Student Code, the instructor or college official reporting the incident must follow these steps:
    • Have an educational conversation with the student or issue a verbal warning in person, via email or by telephone
    • Refer the student to a Student Conduct Officer using the steps outlined below.
    • Failure to notify the student may result in no further action being taken regarding the alleged violation. Forms are available at my.waketech.edu at the Maxient Conduct Reporting Forms link under the Quick Links heading.
    • If an instructor or college official who is considering reporting a student violation believes that the student poses an immediate threat of harm to self or others, that instructor or college official should contact Campus Police. Other behaviors should be reported on the Behavior of Concern Threat Reporting form for review by the Behavioral Assessment Team.
     
    Validation
    Validating the suspected conduct (review the Student Code of Conduct violations)
    Notification
    Notify the student in person, by email or telephone within five business days
    Submission
    Submit the appropriate violation form, i.e., Academic Integrity, Student Code of Conduct, within five business days to the Student Conduct Officer

    In addition to academic activities, Wake Technical Community College provides Disability Support Services (DSS) to qualified individuals for other school activities or functions. This also may include providing support services to qualified students with disabilities who may be entitled to non-academic accommodations under Section 504 and Title II who may be involved in any academic or non-academic disciplinary process. An individual with a disability is defined by the Americans with Disabilities Act as a person who has a physical or mental impairment that substantially limits one or more major life activities, a person who has a history or record of such an impairment or a person who is perceived by others as having such an impairment.

    During the disciplinary process, including any initial interview with the student, the student has the right to an advisor or advocate of his or her own choosing, including attorneys. Typically, advisors are members of the campus community, but the respondent may select whomever he or she wishes to serve as an advisor. The advisor may not make a presentation or represent the party bringing the complaint or responding student during the hearing unless required for a qualified disability as defined under the ADA or for a qualified handicap under Section 504 of the Rehabilitation Act of 1973 and if an accommodation is requested by the student. The advisor may confer quietly with the advisee, exchange notes, clarify procedural questions and suggest questions. If the advisor is an attorney, you must notify the Student Conduct Officer assigned to your case in writing at least three business days prior to the hearing. You must complete a confidentiality agreement and FERPA release form prior to having an advisor present. The forms can be accessed under the Quick Links tab on the Student Conduct page. If an accommodation is requested, the student will be referred to DSS for determination of the accommodation.

  7. Student Code sanction grievance procedures
    A student who wishes to grieve a Student Code sanction issued by a Student Conduct Officer or an interim suspension issued by an instructor may request a hearing with the Disciplinary Review and Grievance Committee (DRGC) within 15 business days after the sanction is issued. Whenever possible, a Student Conduct Officer will attempt to resolve such incidents informally. Request for a hearing must be made using a Student Conduct Grievance Request form. The student will need to inform the Student Conduct Officer at this time if reasonable accommodations are needed.

    If the student cannot attend the scheduled hearing because of an emergency, he or she must contact the Student Conduct Officer who issued the sanction as soon as possible or up to one hour prior to the hearing. The student will have only one opportunity to reschedule a canceled hearing due to an emergency. Hearings that have been rescheduled due to the absence of the student will assemble, and the committee will make a decision on the case based on evidence provided by the Student Conduct Officer.

    NOTE: If the Student Conduct Officer determines that the complainant or witnesses may be harmed emotionally by testifying in the presence of the respondent at the hearing, other arrangements will be made to allow participation without depriving the respondent of access to the testimony, evidence or information. The college will provide support to students in cases of sexual or physical assault as appropriate and upon request.

    The Student Conduct grievance process and the final grade appeal process are two separate processes. If the DRGC overturns a Student Conduct Officer’s sanction, it does not negate the penalty given by the academic instructor or designee.

    Composition of the DRGC: The committee is composed of three members – a student in good standing academically and otherwise, a staff member and a faculty member – plus a presiding chairperson, who may serve a three-year term.

    Powers and functions of the DRGC: The committee may confirm or modify the sanction. The committee will use the preponderance of the evidence standard when determining the outcome of a case. The AVP of Student Services reserves the right to review the decision of the DRGC and make modifications. In cases where there is alleged discrimination or denial of due process, the AVP of Student Services will review and made a determination. The decision of the AVP of Student Services is final.

  8. DRGC hearing process
    The hearings are closed to the public and the media. Hearings are primarily scheduled on Thursday afternoons or as announced. The Student Conduct Officer’s role is to provide information when needed and to answer any questions.
    • At the hearing, the DRGC chairperson will initiate introductions of all present for the record. The chairperson will read the charges and ask the student to respond to the charges. If the student acknowledges responsibility, they will be given an opportunity to provide any justifying information. If the student denies the charges, the hearing will continue.
    • Complainant and eyewitnesses will be allowed to give testimony on what they saw as related to the incident in question. Witness statements will be permitted based on the incident in question. The respondent will be given an opportunity to ask questions of the complainant and eyewitnesses when present.
    • Committee members will be able to ask questions of all involved in the incident in question.
    • The burden of proof rests with the complainant. The DRGC will make a decision based on the preponderance of the evidence.
    • The chairperson will record the hearing except during deliberations. The recordings will be kept in the Office of Student Conduct.
    • The DRGC will deliberate in private and provide the chairperson with its decision. The chairperson is not a voting member. His or her role is to maintain order and to advise on points of order and procedure.
    • The chairperson will give the decision of the DRGC to the AVP of Student Services within two business days.
    • The decision of the DRGC can be modified by the AVP of Student Services when warranted. The only allowable basis for appeal is consideration of alleged violation of college procedures in the conduct of the hearing or investigation, discrimination or lack of due process.
    • Grievances may not be heard by the President or the Board of Trustees if related to individual grades or the result of reported disciplinary action.
    • The AVP of Student Services will send the student official notification through his or her Wake Tech email address or the U.S. mail within three business days after receiving the recommendation from the DRGC committee.

  9. DRGC hearing guidelines
    • Students will be sent via their official Wake Tech email notice of the DRGC hearing at least five business days before the hearing date. All persons involved in the hearing, with the exception of the witnesses, will be sent incident documents. All persons will be given the location, time and place of the hearing. When Wake Tech email is not available, students will be contacted in person, by phone or by certified mail via the U.S. Postal Service.
    • Confidentiality will be maintained with information discussed in the hearings, except as permitted or required by law. All decisions of the hearing will be given to the complainant and respondent and to other college officials on a need-to-know basis.
    • Any information and or eyewitnesses related to the incident in question, including names and contact information and importance of the eyewitnesses, must be submitted to the Student Conduct Officer, in writing, at least three business days before the scheduled hearing.

    The following rights are available to the complainant and respondent:
    • The right to know the identity of the person bringing charges.
    • The right to provide an explanation of their part with the incident that led to the charges. Students will be able to provide this information in writing at least three business days prior to the hearing. This information will be reviewed and considered in the examination of the case, whether the student is present for the hearing or not.
    • The right to present information, witnesses and proof on their behalf. All information must relate directly to the incident in question.
    • The right to question any witnesses or deny any proof on their behalf.
    • The right to have an advisor at the hearing.
      • A student who intends to have an advisor present at the hearing must notify the Student Conduct Officer in writing at least three business days before the hearing and include the name of the advisor, contact information and relationship to the student.
      • The role of the advisor is not to represent the complainant or respondent. The advisor cannot ask questions of anyone participating in the hearing.
      • Before the advisor can be given permission to attend the hearing, a confidentiality agreement must be signed. The Student Conduct Officer will provide the agreement document. Failure to sign this agreement will result in the advisor being denied entry to the hearing.

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C3500d

V. Concerns involving harassment or discrimination by a college faculty member or staff member on the basis of race, color, religion, sex, sexual orientation, age, national origin, disability or veteran status should be directed to the college's Affirmative Action Officer and/or Title IX Officer.

Currently enrolled students may wish to complain about an issue related to the mission of the college for which there is no formal or established grievance or appeals process, including curriculum, class scheduling, registration, financial aid, facilities or faculty. In accordance with federal consumer information and accreditation requirements, all units that receive and resolve such complaints will maintain a log of the complaints and their resolution. In such cases, the following procedures will occur:

  • The student should submit a Student Complaint form.
  • The complaint form will be routed to the Senior Dean/Student Conduct Officer and assigned to the appropriate administrator, based on the nature of the complaint.
  • The assigned administrator will follow up with resolution to the complaint within five business days.

If you are a currently enrolled student who has exhausted the college’s complaint procedures and the matter is unresolved, you may file a formal complaint through the Licensure Division of the University of North Carolina System. All community college student complaints will be forwarded to the North Carolina Community College System office. Please follow the directions on the following links:

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C3500e

VI. FINAL STUDENT CONDUCT APPEALS PROCESS

A student who is not in agreement with the decision of the Disciplinary Review and Grievance Committee (DRGC) may appeal in writing to the Associate Vice President for Student Services within five business days of official notification of the decision. The only allowable basis for such an appeal is consideration of alleged violation of college procedures in the conduct of the hearing or investigation. It is the student’s responsibility to clearly define and substantiate their grounds for appeal in the letter sent via email to the AVP for Student Services requesting an appeal.

The AVP for Student Services will do the following:

  • Review the findings and proceedings of the DRGC
  • At their discretion, hear from the student, the members of the DRGC or any other employee or witness who may provide information on the facts before ruling on an appeal
  • Uphold, modify or overturn the decision of the DRGC
  • Inform the student, DRGC chair and Student Conduct Officer of the final decision within 10 days of the receipt of the appeal

The decision of the AVP is final.

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C3500f

VII. ATTORNEY INVOLVEMENT IN PROCEEDINGS

  1. Student initiation
    A student may engage legal counsel, for advising only, at any point in his or her disciplinary, academic appeal or grievance proceeding. The student must give notice three business days in advance of their decision to engage counsel.
  2. College initiation
    The Disciplinary Review and Grievance Committee or a college official may elect to be advised by legal counsel at any time in any disciplinary, academic appeal or grievance proceeding.
  3. Staff or faculty initiation
    Any staff or faculty member involved in any disciplinary, academic appeal or grievance proceeding may avail themselves of legal counsel, at their expense, as they deem necessary. The college attorney is not automatically bound to represent any individual staff or faculty member.

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C3500g