Academic Information

Absences

Wake Tech encourages regular class attendance; absences can hurt academic performance and are not a part of good scholarship. Students are expected to take personal responsibility for their attendance and use discretion when making schedule choices to meet the demands of work, family, and other responsibilities.

A class absence is defined as missing one-third or more of any regularly-scheduled class meeting.

Students who know of upcoming absences should notify their instructors in advance; if advance notice is not possible, students should contact instructors immediately upon their return to class.

Students are expected to attend at least 90 percent of all scheduled class meetings. If a student's absences in a class exceed 10 percent and are not justified to the satisfaction of the instructor, that instructor will complete an online withdrawal form to Registration and Student Records documenting the student’s last date of attendance. .

For information on grading and attendance policies, see Assignment of Grades for Attendance Policy Violations and Withdrawal. 

Tardiness and Early Departure
Students are expected to arrive to class on time and to remain in class for the entire class period. Arriving late or leaving early disrupts the learning environment; however, extenuating circumstances may necessitate late arrivals or early departures. Classroom doors are not generally locked. If doors are locked for security or other reasons, they will be opened for students who are justifiably late or have a justifiable reason for leaving early.  

Patterns of tardiness or early departure that cannot be justified to the satisfaction of the instructor will be considered violations of the attendance policy, as follows: two tardies or early departures will equate to one absence. Students should consult course handouts or instructors for more specific details.

Ref #
C1602

Wake Tech recognizes its legal and ethical responsibilities to accommodate students who must miss classes to participate in religious observances. North Carolina law requires that students be permitted at least two excused absences per year for these purposes. Wake Tech students are allowed two class days of excused absences per academic year for religious observances.

It is the student's responsibility to contact the instructor for each course in which work will be missed. The student must provide written notification to the instructor within the first two weeks of the semester, identifying the religious observance and date of the planned absence.

Faculty members must provide a suitable accommodation for affected students. Specific accommodations may vary, depending on course content, mode of instruction, and size of class.

Examples of suitable accommodations include but are not limited to:

  • Establishing a class policy allowing all students to drop one exam or assignment grade;
  • Providing an opportunity for a makeup exam or equivalent assignment;
  • Allowing extra-credit assignments to substitute for missed class work; and
  • Other reasonable accommodations determined by the course instructor.

Students are responsible for missed class content. Students must request and should be provided with any instructional materials given out during their absence.

Ref #
C1612

Adding a Course
Students may add a course via Web Advisor, through the last day to add as published in the academic calendar. Students who find it necessary to add a course should confer with their advisors.  In rare instances, after the registration systems close, courses may be added by the Registration and Student Records Services Division upon receipt of a completed Request for Registration Override form. Students must obtain this form and the required signature from the academic department offering the course. 

Dropping a Course
Students may drop a course through the last day to drop as published in the academic calendar online. (date subject to change). Students who find it necessary to drop a course should confer with their advisors. Students may drop classes via WebAdvisor until the end of the published drop deadline. 

Courses dropped after the last day to drop for the term and on or before the 60% date of the semester or term are considered withdrawals. Courses dropped during this period will result in a grade of "W." 

Student who drop a class are advised that doing so may affect their financial aid. Students may contact the Financial Aid office to determine whether funds will be affected. 

Audits
Students who wish to audit courses may do so by submitting a Request to Audit form to the Registration and Student Records Services Division no later than the last day to add classes. Departmental approval is not required to audit courses during the published schedule period. After the last day to add, students may request to audit by submitting the form with signatures from the instructor and the dean of the division offering the class (or designee). Requests are not accepted after the mid-point of the term.

Audited courses provide no credit hours or grade points. Registration fees and tuition for audited courses are the same as those for courses taken for credit.

Withdrawals
A student who finds it necessary to withdraw from a course, courses, or from the college must initiate the withdrawal process by contacting the instructor of each course, and declaring his or her intent to withdraw. The instructor will then submit the necessary information to the Registration and Student Records Services Division via the online withdrawal form. Students enrolled in courses offered on schedules other than the standard 16-week semester and the regular summer term should consult the Wake Tech Academic Calendar to determine the last day to withdraw and receive a grade of "W." Students may also initiate a withdrawal form accessible from the student portal, my.waketech.edu.

Assignment of Grades for Attendance Policy Violations and Withdrawals

Faculty assign grades according to methods which are professionally acceptable, communicated to everyone in the class, and applied to all students equally. 

Grade of NA:
Students who never attend and do not drop on or before the drop deadline are assigned a grade of NA (never attended). There is no tuition refund for classes that are not dropped by the published drop and refund deadlines. 

Grade of W:
Students who withdraw or who are withdrawn for any reason, including attendance policy violations, on or before the 60% point are assigned a grade of W.. In accordance with the state refund policy for community colleges, tuition refunds are allowable after the drop deadline for the term only in the case of military deployment or death of the student. 

Grade of WP:
Students who withdraw or who are withdrawn after the 60% point with legitimate, extenuating circumstances, will be assigned a grade of WP. . It is the student's responsibility to explain the circumstances to the satisfaction of the instructor. The grade of WP counts the same as a grade of W in the determination of the student's GPA. In accordance with the state refund policy for community colleges, tuition refunds are allowable after the drop deadline for the term only in the case of military deployment or death of the student. 

Grade of WF:
Students who withdraw or who are withdrawn after the 60% point with no legitimate, extenuating circumstances will be assigned a grade of WF. If a student stops attending class before the last test, final project, or final exam and has violated the attendance policy, that student will receive the grade of WF. The grade of WF counts the same as an F in the determination of the student's GPA. In accordance with the state refund policy for community colleges, tuition refunds are allowable after the drop deadline for the term only in the case of military deployment or death of the student. 

Grade of F:
A grade of F indicates that the student completed the class but earned the F (failing) grade. If a student stops attending class before the last test, final project, or final exam but has not violated the attendance policy, that student will receive the grade earned, including zeroes for the work missed. 

Grade of I (Incomplete):
A grade of I may be given at the discretion of the instructor if the instructor decides that the student (who has contacted the instructor to request an incomplete) has a legitimate reason for missing the last test, final project, final exam, or other assignment. The instructor must make arrangements for the student to make up the work for the final grade(s) within the time allowed for completion of incompletes (by the end of the fifth full week of the following semester). A grade of I will automatically revert to a grade of F unless the work is made up and a Grade Change form is submitted to the office of Registration and Records by the instructor. 

Ref #
C1603

A full-time student is a person enrolled for twelve or more semester hours of credit in the fall or spring semesters and nine or more semester hours of credit in the summer term.

A part-time student is a person enrolled for less than twelve semester hours of credit pursuing a degree, diploma, or certificate program in the fall or spring semesters and less than nine semester hours of credit in the summer term.

A special student is any student who is enrolled in a credit course, but is not working toward a degree, diploma, or certificate.

For financial aid purposes only, full-time status is 12 hours credit or more each semester.

Ref #
C1604

Pre-Curriculum Purpose
The Pre-Curriculum program is designed to prepare students for college-level coursework by helping them develop the reading, English, and mathematics skills required for entry into curriculum courses. Any person who has a high school diploma or a GED may enroll in pre-curriculum courses. The number of courses and the time required to complete them will vary. Some students may need only one course, while others may take several semesters to complete a series of courses. Students are placed in pre-curriculum courses on the basis of their admissions test scores, the recommendation of their advisor or instructor, or their own voluntary selection.

Students who require pre-curriculum courses in more than one discipline will be required to take a study skills course, ACA 090. This course has been designed to improve pre-curriculum students’ success in both pre-curriculum and curriculum courses. Depending on individual circumstances and pending advisor approval, students may take pre-curriculum and curriculum courses during the same term. Most pre-curriculum courses are offered every term, both day and evening.

A student taking required pre-curriculum courses must earn a grade of "C" or better on a seven-point scale to progress to the curriculum program or next pre-curriculum course level. A grade of "F" requires the student to repeat the course.

Pre-Curriculum Courses:
ENG 070, ENG 080, ENG 090
RED 070, RED 080, RED 090
DMA 010, DMA 020, DMA030, DMA 040, DMA 050, DMA 060, DMA 070, DMA 080
ACA 090

Ref #
C1610

Some courses may have pre-requisite or co-requisite course requirements, which ensure that the student is ready to move on to a higher level course. All students are required to successfully complete the course prerequisites and co-requisites listed before enrolling. Students who do not have confirmed prior credit, equivalency via placement test scores, or transfer equivalency that satisfies the stated prerequisites and co-requisites may be administratively dropped from the course. Course prerequisites and co-requisites may be found by clicking on the course number on WebAdvisor course schedules.

As this information is public and available, students who drop on their own or due to a faculty-requested drop after the first day of class and before the published 10% date, are only eligible for a 75% refund. Therefore, students are advised to review course prerequisites and co-requisites carefully before enrolling.

Ref #
C1608

Grade Point Averages (GPA)

Students are graded according to the following grade-point system in all courses, except Pre-Curriculum.

Grade Points

Grade Per Credit Explanation
A 4 Excellent
B 3 Very Good
C 2 Satisfactory
D 1 Poor
F 0 Failing
W 0 Withdrawal (prior to 60%)
WF 0 Withdrawal - Failing (after 60%)
WP 0 Withdrawal - Passing (after 60%)

Students in Pre-Curriculum Reading and English courses are graded according to the following system.

Grade Explanation
A Excellent
B Very Good
C Satisfactory
F Failing
W Withdrawal (prior to 60%)
WF Withdrawal - Failing (after 60%)
WP Withdrawal - Passing (after 60%)

Students in Pre-Curriculum Math courses (DMA or DMS course prefixes) are graded according to the following system.

Grade Explanation
P Pass
R Repeat (maps to an F grade)
W Withdrawal (prior to 60%)
WF Withdrawal - Failing (after 60%)
WP Withdrawal - Passing (after 60%)

The following grades will not be used in computing the grade-point average.

Grade Explanation
AU

Audit

FG Forgiven
I Incomplete
IP In Progress (Pre-Curriculum and Multi-entry/multi-exit classes only)
NA Never Attended
P Pass (Developmental Math and Work Based Learning Use Only)
R Repeat (Developmental Math Use Only)
W Withdrew
WP Withdrew Passing (after 60%)
T Transfer Credit
X Credit by Examination

A grade of Incomplete (I) will be given only when circumstances justify additional time for the completion of a course. An Incomplete must be removed by the end of the fifth full academic week of the term immediately following the term in which the Incomplete was incurred. If it is not removed by this date, the Incomplete will be recorded as an "F" in the student's permanent record.

The grade awarded for participation in Work Based Learning will be either "P" (Pass) or "F" (Fail). These grades are not used in computing the grade-point average. Grades are available online approximately two business days after the deadline for faculty to submit final grades. To view grades, access WebAdvisor. Click on Current Students and select Grades under Academic Profile. Information regarding grade appeals is listed within the Student Rights and Responsibility policy.

Computation of Grade-Point Average
The following process is used to determine a student's grade-point average (GPA):

  1. Multiply the number of semester hour credits assigned a course by the number of grade points for the grade received.
  2. Add all the grade points together.
  3. Divide the total grade points by the total number of semester hours attempted including grades of "F" and "WF".
  4. Whenever a course is repeated, beginning Fall 2006, the best grade (except when the repeat results in a grade of I, IP, NA, AU, or X) will be used in the grade-point average computation.

Example of Grade-Point Average Computation

Subject Hours Credit Grade Received Per Semester Hour Grade Points
English 3 A 4 12
Physics 3 D 1 3
Economics 3 B 3 9
Chemistry 5 F 0 0
Psychology 3 C 2 6
Total 17     30

Thirty grade points divided by 17 hours attempted equals a 1.76 grade-point average for work attempted in this example. A GPA of 2.0 constitutes a "C" average. Hours attempted and grade points earned in previous terms should be included in the above procedures to determine the cumulative grade-point average.

Ref #
C1605a

A student may enroll in the same course up to three times during his or her academic career. Each attempt will be recorded on the student's official academic record. Grades of NA (never attended) are recorded on the student's official academic record but are not considered a course repetition. The best grade earned in all the attempts is calculated in the GPA. Exceptions to this policy may be approved by the dean, department head, or designee responsible for supervising completion of the course.

Students will receive a registration block on their third attempt to repeat a course and must contact the appropriate department in order to proceed. The block allows Curriculum Education Services to intervene before a student risks violating the repetition policy. 

Ref #
C1605b

The Family Policy Compliance Office (FPCO), which is responsible for the administration of the Family Educational Rights and Privacy Act (FERPA) at schools and colleges, has issued a technical letter stating that grades may not be posted by Social Security Number (SSN), or part thereof, without the written consent of the student.

Wake Tech faculty are neither required to post grades nor prohibited from posting them; however, faculty may post grades only for those students who have given their written consent. Even with student consent, full social security numbers must never be used as identifiers.

Faculty should distribute FERPA Consent to Post Grades forms to students in classes for which they intend to post grades. The consent forms should be turned in to the faculty member’s dean with the final grade report and maintained for no less than three years. After three years, grade report records may be destroyed provided no litigation, claim, audit, or other official action involving the records has been initiated. If any official action has been initiated, the records should be destroyed in office after the official action is complete and attendant issues resolved. (Item 45550, Records Retention and Disposition Schedule Amendment, as amended August 1, 2002).

For faculty posting grades electronically on Blackboard, written consent is not required provided a student's grade is posted where only the student can access it with a secure password (i.e., individual grade books). Faculty may not post grades on a Blackboard site to which all class members have access; such an action would constitute the disclosure of personally identifiable information without student consent.

Faculty may send grades to individual students via email only when there is written authorization from the student on file. Authorization should be maintained by the instructor and College registrar; WebAdvisor will be the official means of final grade notification

Ref #
C1605c

A student who has not been enrolled in curriculum courses in the College for 60 consecutive months (five years) or longer may submit a Grade Forgiveness request to the Registration and Student Records Services Division. Under this policy, the student may request that previous grades of "WF" or "F" not be used in calculating the cumulative grade point average. A grade of FG will replace the original grade on the transcript: however, the FG grade is not included in the GPA. This ruling has no bearing on any other institutions or how they calculate GPA.

Prior to re-evaluation for grade forgiveness, the student must be re-admitted to the college, register for courses, and complete at least 12 credit hours of course work at the 100 level or above, with a minimum quality point average of 2.0. Requests for re-evaluation are processed weekly, and the student will be notified in writing at the mailing address on file. A student may request grade forgiveness only once while at Wake Tech.

Ref #
C1605d

At the end of each academic term, students’ semester and cumulative grade point averages (GPAs) are calculated. Each student is expected to make satisfactory progress, defined as a cumulative GPA of at least 2.0, based on credit hours attempted. Students with the minimum cumulative GPA are considered to be in good standing.

Credit hours for pre-curriculum courses are not counted in credit hours attempted; thus, grades from pre-curriculum classes are not counted toward cumulative GPA. Likewise, courses with a grade of NA (never attended), AU (audit), X (challenged), W (withdrawn), or WP (withdrawal passing) are not considered in credit hours attempted and are not counted toward cumulative GPA.

Satisfactory Progress in Health Sciences Curricula
Certain policies pertaining to student progress in the Health Sciences curricula differ from general College policies. These policies will be given to each student enrolled in a Health Sciences curriculum.

Satisfactory Progress in Pre-Curriculum Courses
The objective of the pre-curriculum program is to assist students in obtaining the academic skills they need to succeed in a curriculum program. Therefore, a student taking required pre-curriculum courses must earn a grade of "C" or better to progress to a curriculum program or to the next level in a pre-curriculum course. A grade of "F" requires the student to repeat the course.

Ref #
C1605e

Warning
If the cumulative GPA of a student is below 2.0 at the end of the spring semester, when final grades are submitted to the Registrar, the student will be placed on academic warning. Students who have been placed on academic warning will receive e-mail notification from Student Services at their college-issued address. Students on academic warning will be encouraged to consult with a Student Services advisor or faculty advisor within the first 10 days of the semester to learn about available academic resources and services.

Probation
If the cumulative GPA of a student who is already on academic warning remains below 2.0 at the end of the spring semester, when final grades are submitted to the Registrar, he or she will be placed on academic probation. Students who have been placed on academic probation will receive e-mail notification from the Curriculum Dean of Registration & Student Records at their college-issued address.

Students on academic probation will have a restriction placed on their record by the Registrar to prevent access or continued access to the registration system and will be required to meet with a Student Services advisor or counselor to develop an Academic Probation/Suspension Success Contract. Depending on the student’s major, the advisor should release the restriction to restore the student’s access to the registration system once the Academic Success Contract has been created and signed by the student. The Academic Probation/Suspension Success Contract may be obtained from an Academic Advisor.

Suspension
If the cumulative GPA of a student who is already on academic probation remains below 2.0 at the end of the spring semester, when final grades are submitted to the Registrar, he or she will be placed on academic suspension. Students who have been placed on academic suspension will receive e-mail notification from the Curriculum Dean of Registration & Student Records at their college-issued address.

Suspension means that students are blocked from registering for classes and may not remain in any classes for which they have pre-registered. The Registrar will drop registration for suspended students when the notifications are sent. The Registrar will authorize a refund of any tuition and fees paid. The Financial Aid Director will cancel financial aid for the term. Students on academic suspension are not allowed to participate in college functions, including but not limited to athletics, student activities, and clubs; or to use college facilities, such as the student lounge, etc. As non-enrolled students, they are considered visitors and must abide by college rules for visitors.

Appeal Process for Students on Academic Suspension
Students on academic suspension may request an appeal in order to continue their enrollment by submitting an online Appeal of Academic Suspension form. The appeal will be considered by the Academic Standing Review Committee if the student’s transcript shows that while the cumulative GPA of 2.0 has not been achieved, significant progress has been made. Significant progress would mean a minimum 2.0 GPA for the most current term and/or a grade of C or better in all pre-curriculum courses for the current term. Appeal decisions will be sent to the student’s Wake Tech e-mail address.

If the appeal is approved, the student must meet with a counselor or advisor to develop an Academic Probation/Suspension Success Contract; the registration hold will then be removed to restore the student’s access to the registration system. Students should understand that course availability may be limited, and that there should be no expectation of availability of the courses from which they may have been dropped. A student who fails to adhere to the conditions specified in the Academic Probation/Suspension Success Contract, at any point during the semester, will have his or her registration deleted. Students who have been granted an appeal are not eligible to participate in intercollegiate athletics, as the primary goal is to improve academic performance.

If the appeal is denied, the student must sit out for one semester and follow the reinstatement process as outlined in the following section.

Reinstatement Process for Students Not Appealing Academic Suspension
Students who choose not to appeal their academic standing or whose appeal is denied may request reinstatement for a future term (after sitting out one term of suspension) by submitting an Academic Suspension Reinstatement Plan to the Academic Advising Department. In order for reinstatement to be considered, students must attend a required Student Success Workshop sponsored by the Academic Advising department. Requests for reinstatement must be received one month prior to the start date of the term for which the student wants to re-enroll.

Ref #
C1605f

To be eligible for graduation, students must complete all prescribed courses for the curriculum in which they are enrolled, with a cumulative grade point average (GPA) of 2.0 in their program of study.* They must complete at least 25 percent of the hours required for a degree, diploma, or certificate in residence at Wake Technical Community College.

To graduate, students must fulfill all financial obligations to the college, including graduation fees, which are to be paid during registration for the term in which graduation requirements will be completed. 

* GPA is calculated by dividing the total number of grade points earned by the total number of credit hours attempted. Courses used in this calculation are those completed at Wake Technical Community College and listed in the student's curriculum outline as “minimum requirements,” along with any additional courses approved by the appropriate academic dean.

Ref #
C1605g

President's List 
The college publishes a "President's List" at the end of each academic term, composed of students who have achieved a grade-point average of 4.0 at the end of that particular term, based on a minimum of 12 curriculum credit hours attempted in fall and spring semesters and a minimum of 8 hours in summer term.

Dean's List
The College publishes a "Dean's List" at the end of each academic term, composed of students who have achieved a minimum grade-point average of 3.50 at the end of that particular term, based on a minimum of 12 curriculum credit hours attempted in fall and spring semesters and a minimum of 8 hours in summer term.

President's Award for Excellence
The President's Award for Excellence is the top academic award presented by Wake Tech, to recognize students who excel in academic achievement, attitude, attendance, and motivation. Six students (one from each academic division) are selected to receive the President's Award for Excellence each calendar year. Division deans and instructors select award recipients.

Each recipient receives a personal plaque of commendation from the college president. Recipients' names are engraved on a trophy that is on permanent display at the college.

Who's Who Among Students in American Junior Colleges
Each spring, second-year students are nominated for Who's Who Among Students in American Junior Colleges, based on the student's scholarship, participation and leadership in academic and extracurricular activities, citizenship and service to the college, and potential for future achievement.

Ref #
C1601

Graduation exercises are held at the end of the fall and spring semesters for all students who have completed degree or diploma requirements since the last graduation. Prospective graduates must request a graduation clearance by submitting an Application for Degree/Diploma/Certificate form to the Registration and Student Records Services Division. Application deadlines are posted on the Registration and Records website: http://www.waketech.edu/student-services/registration-student-records/graduation

Prospective summer graduates who will enroll in their final coursework are allowed to participate in May graduation ceremonies. They must request a graduation clearance by submitting an Application for Degree/Diploma/Certificate form to the Registration and Student Records Services Division by the deadlines posted on the Registration and Records website: http://www.waketech.edu/student-services/registration-student-records/graduation

Persistence Toward Graduation
The rate of persistence toward graduation for Wake Tech students is available from the counseling staff.

Ref #
C1606

Information about student completion in each of the academic programs is available to students online at http://www.nces.ed.gov/IPEDS/COOL. Other related information available to view completion rates include the Critical Success Factors and the Fact Book.

The availability of this information satisfies the federal requirement regarding dissemination of student consumer information.

Ref #
C1208

Locations 
Registration & Student Records Services  (401 South - Southern Wake (Main) Campus)
9101 Fayetteville Rd., Raleigh, NC 27603
Student Services Building, Room 243A
Monday-Thursday from 8:00 a.m. - 6:00 p.m.
Friday from 8:00 a.m. - 5:00 p.m.

Phone
919-866-5700

Registration & Student Records Services  (401 North - Northern Campus)
6600 Louisburg Rd., Raleigh, NC 27616
Building NC, Room 218F
Monday – Thursday from 8:00 a.m. – 6:00 p.m. Friday from 8:00 a.m. – 5:00 p.m.

Phone 919-532-5502

Website
http://www.waketech.edu/student-services/registration-student-records

Ref #
C1613