Tuition Assistance

 

Apply for up to $1,000 in Tuition Assistance!

Please note that this program supports Wake Tech employees only (no students).

Mark your calendar! 

Employees must apply before their term of enrollment. Applications are accepted three times every year:

Opens Closes Term  
June 1 July 1 Fall  (courses beginning any date between August 1 - November 30)
October 1 November 1 Spring  (courses beginning any date between December 1 - March 31)
February 1 March 1 Summer  (courses beginning any date between April 1 - July 31)

 

View a sample application.

IMPORTANT! Tuition Assistance is not the same as the college's Tuition Exemption benefit. That benefit offers tuition exemption (one free course) to employees enrolled at Wake Tech. It MUST be used before the Foundation's program for Wake Tech courses.

QUICK LINKS: 

Accrediting Agencies List
Human Resources Tuition Exemption Benefit
Tuition Assistance Reimbursement Request

 

What do I need to do?

Interested in applying for Tuition Assistance? Follow these steps! ê

1. Check Your Eligibility

Applicants must:

  • Be a Wake Tech full-time annual employee, and have been for at least one year prior to application date.
  • Be in good standing with the college.
  • Not be on a probationary contract.
  • Have contributed to last year's Employee Campaign (July 1, 2019 - June 30, 2020).

Eligible employees may apply for Tuition Assistance for each application cycle.

View a sample application.


2. Check Your Course Guidelines

Credit courses: Must be offered by a regionally-accredited institution. Click here for a list.

Non-credit courses: Must be sponsored by an appropriate agency.

Certification and licensure programs: You must first speak with your supervisor to see if departmental professional development funds are available.

WAKE TECH COURSES: May only be requested after the college's Tuition Exemption benefit* has been used.  In other words:

  • If you are taking only one Wake Tech course, you must use the college's benefit.
  • If you are taking more than one Wake Tech course, you must use the college's benefit for one of those courses.  Apply for the Foundation's Tuition Assistance program for the remaining course(s).

*The Tuition Exemption benefit is college-sponsored and is NOT administered by the Foundation. Click here for details about the Tuition Exemption benefit administered by Human Resources.

View a sample application.


3. Prepare Your Application Info.

Along with general information, you will need to include the following:

  • Name of Accrediting Agency (Questions? See Step 2.)
  • Course Information
    • Number(s)
    • Title(s)
    • Description(s)
    • Start and End Dates
  • Number of semester credit hours planned
  • Cost of semester tuition
    • The total maximum reimbursable amount is $1,000.
    • The total applies to any type of course, certification, or licensure, or combination thereof.
  • Total Tuition Assistance amount requested
  • A statement describing how furthering your education will benefit Wake Tech

View a sample application.


4. Apply!

Submit your application during the corresponding one-month cycle. Application dates are the same every year:

Opens Closes Term  
June 1 July 1 Fall  (courses beginning any date between August 1 - November 30)
October 1 November 1 Spring  (courses beginning any date between December 1 - March 31)
February 1 March 1 Summer  (courses beginning any date between April 1 - July 31)

 

The application goes live on this website on the start date. It cannot be re-opened after the deadline.

View a sample application.


 

I applied! Now what?

Review Process

  • The Tuition Assistance Committee thoroughly reviews applications, adhering to stated program guidelines and funds availability.
  • Our main focus is on assisting employees with credit-earning curriculum courses.
  • Certification and licensure programs are considered only if departmental funds are not available.
  • Requests are ranked by priority:
  1. Required for the employee's position
  2. Enhances the employee's position
  3. Enhances the employee, and is not related to their position

Decisions

Applicants will be notified by email of approval or denial within four weeks of the application cycle deadline.

 

 


 

How do I get reimbursed?

IMPORTANT! What You Need to Know About Reimbursements

  • Courses must receive the following grades to be eligible for reimbursement:
    • Associates: C or higher
    • Undergraduate: C or higher
    • Graduate: B or higher
    • Pass/Fail: Course result, accompanied by a copy of the institution's grading policy
    • Certification / Licensure / Ungraded: Accompanied by documentation of successful completion
  • Tuition Assistance covers tuition costs only. Student fees, books, etc. are not eligible for reimbursement.
  • Requests must be submitted within 60 calendar days from the course completion date. No exceptions.
  • Unused grants approved in one semester will not carry over to subsequent semesters.

How to Request Reimbursement

  1. Your completed Reimbursement Request form
  2. A copy of a grade report or an unofficial transcript (screenshots are accepted but MUST show your name.)
  3. A full statement/account summary of this semester's tuition costs and payment
  • Please be advised of our check processing schedule:
    • if received by the 10th: Mid-month
    • if received by the 24th: End-of-month
    • We will follow-up with you if there is a question about or conflict with your request.
  • Requests must be submitted within 60 calendar days from the course completion date. No exceptions.

 

I still have questions...

I'm confused...do I use Tuition Assistance or Tuition Exemption?

There are two ways to receive help with tuition, and they are entirely separate programs.

See if one or both are right for you:

Tuition Exemption Tuition Assistance
  • Administered by the college.
  • Applies to Wake Tech courses.
  • Offers tuition for one Wake Tech course per semester.
  • Main contact: Kris Ross, Director of Benefits, Human Resources
  • Administered by the Foundation.
  • Applies to courses at Wake Tech and other institutions.
  • If you are taking Wake Tech class(es), you must first use the college's benefit.
  • Main contact: Betsy Beaird, Foundation

Click here for details about the Tuition Exemption benefit


I'm not on a traditional semester schedule. What do I do?

Please apply based on your anticipated course start date. 

We understand that calendars can greatly differ from one institution to the next, so we provide a broad, three-month window for course start dates.

Application cycle dates are the same every year:

Opens Closes Term  
June 1 July 1 Fall  (courses beginning any date between August 1 - November 30)
October 1 November 1 Spring  (courses beginning any date between December 1 - March 31)
February 1 March 1 Summer  (courses beginning any date between April 1 - July 31)

When do I find out if I've been approved?

Decisions will be sent by email within four weeks of the application cycle deadline.


Can I submit a paper application?

No, paper applications are not accepted.

Applications must be sent through our online system so that all data is collected and exported for review.


I missed the deadline! Can the application be re-opened?

Unfortunately, no. Once the application has closed it will not re-open until the next scheduled application cycle.

Application cycle dates are the same every year, so you can mark your calendar!

Opens Closes Term  
June 1 July 1 Fall  (courses beginning any date between August 1 - November 30)
October 1 November 1 Spring  (courses beginning any date between December 1 - March 31)
February 1 March 1 Summer  (courses beginning any date between April 1 - July 31)

Do I need to register for classes first?

No, you do not need to register for classes before applying for Tuition Assistance. Since it is a pre-approval process, please include your anticipated course(s) and information.

We know calendars can differ greatly from one institution to the next, so we provide a three-month window for course start dates.


What if I change classes?

As soon as possible, email your changes (even those made after approval) to Betsy Beaird at [email protected].

Be sure to include your new:

  • Course Information
    • Number(s)
    • Title(s)
    • Description(s)
    • Start and End Dates
  • Cost of tuition (if different)

Changes must be sent no later than your mid-term point. Late notifications will not be accepted, and reimbursement requests will be denied.


Do I need to pay for my class(es) upfront?

Yes. Tuition Assistance payments are made on a reimbursement basis, after course(s) completion.


Do my grades matter for reimbursement?

Yes! Courses must receive the following grades to be eligible for reimbursement:

  • Associates: C or higher
  • Undergraduate: C or higher
  • Graduate: B or higher
  • Pass/Fail: Course result, accompanied by a copy of the institution's grading policy
  • Certification / Licensure / Ungraded: Accompanied by documentation of successful completion

What can I claim on my reimbursement?

Tuition Assistance covers tuition costs only. Student fees, books, etc. are not eligible for reimbursement.


What if I don't use my Tuition Assistance funds?

If you change your mind for any reason, just send an email to Betsy Beaird at [email protected].

Unused grants do not carry over to another semester, BUT you are welcome to re-apply during another application cycle.

 


What if I leave Wake Tech?

If you voluntarily separate from Wake Tech within one year of receiving Tuition Assistance, you must refund the Foundation the total amount received during the last one-year period. This can be done in one payment or deducted from your final paycheck.

Please contact Betsy Beaird at [email protected] or 919-866-5350 for more information. 


Need more help? Contact:

Betsy Beaird
Tuition Assistance Program Manager
Wake Tech Foundation
[email protected]
919-866-5350