Employee Tuition Assistance

 

The Wake Tech Foundation’s Employee Tuition Assistance (ETA) program provides up to $3,000 per fiscal year (July 1 - June 30) for eligible employees and approved coursework.

The ETA application is open year-round, and applications are accepted before or during your coursework. Applications submitted after the end date of your course will not be accepted.

Applications received by the 10th of any month will receive a decision by the 10th of the following month.

Employees taking a Wake Tech course must first use the college's Tuition Exemption benefit, which offers one free course to employees per semester. Contact Human Resources for more information.

Anyone taking more than one Wake Tech course can use the Tuition Exemption for one course and apply for ETA for the others. ETA also covers non-Wake Tech courses.

The Tuition Exemption benefit also does not cover self-sustaining courses – they charge fees instead of tuition – so any employee taking one or more of those courses should apply for ETA.

ETA is for Wake Tech employees only. Students are not eligible.

Watch Tuition Assistance from A-Z, which covers all aspects of the program. (Microsoft Stream for Wake Tech employees)

Quick links: 

What do I need to do?

Interested in applying for ETA? Follow these steps:

1. Check your eligibility

Applicants must be the following requirements:

  • Be a full-time annual employee of Wake Tech for at least one year before applying
  • Be in good standing with the college
  • Not be on a probationary contract
  • Have contributed to the prior year's Employee Campaign

2. Check your course guidelines

Credit courses must be offered by a regionally accredited institution.

Non-credit courses must be sponsored by an appropriate agency.

For certification and licensure programs, you must first speak with your supervisor to see if departmental professional development funds are available.

Wake Tech courses may be requested only after the college's Tuition Exemption benefit* has been used:

  • If you are taking only one course, you must use the college's benefit.
  • If you are taking multiple courses, you must use the college's benefit for one of those courses and then apply for ETA for the remaining course(s).

*The Tuition Exemption benefit is college-sponsored and is not administered by the Foundation.


3. Prepare your application information

Along with general information, you will need to include the following:

  • Name of Accrediting Agency (Questions? See Step 2.)
  • Course Information
    • Number(s)
    • Title(s)
    • Description(s)
    • Start and end dates
  • Number of semester credit hours planned
  • Cost of semester tuition
    • The total maximum reimbursable amount is $1,000.
    • The total applies to any type of course, certification or licensure or combination thereof.
  • Total ETA amount requested
  • Statement describing how furthering your education will benefit Wake Tech

4. Apply

Submit your application before or during your course. Application submitted after the end of the course will not be accepted.


I applied. Now what?

Review process

  • The Tuition Assistance Committee thoroughly reviews applications, adhering to stated program guidelines and funds availability.
  • Our main focus is on assisting employees with credit-earning curriculum courses.
  • Certification and licensure programs are considered only if departmental funds are not available.
  • Requests are ranked by priority:
    1. Required for the employee's position
    2. Enhances the employee's position
    3. Enhances the employee and is not related to his or her position

Decisions

Employees will be notified by email of approval or denial by the 10th of the month if they submitted their applications by the 10th of the preceding month.

 

 


How do I get reimbursed?

Important reimbursement details

  • Courses must receive the following grades to be eligible for reimbursement:
    • Associate: "C" or higher
    • Undergraduate: "C"" or higher
    • Graduate: "B" or higher
    • Pass/Fail: Course result, accompanied by a copy of the institution's grading policy
    • Certification/licensure/ungraded: Accompanied by documentation of successful completion
  • ETA covers tuition costs only. Student fees, books, etc., are not eligible for reimbursement.
  • Unused grants approved in one semester will not carry over to subsequent semesters.

How to request reimbursement

  • Download and complete the fillable Tuition Assistance reimbursement request. (Also available on the Foundation's Forms & Reports page and in the Forms section of the Employee Portal.)
  • Email the following as .pdf files (no other file type will be accepted) to Lesia Johnson, Financial Services accounting technician, at [email protected], and Betsy Beaird, the Foundation's Tuition Assistance program manager, at [email protected]:
    • Your completed Reimbursement Request form
    • A copy of a grade report or an unofficial transcript (screenshots are accepted but must show your name.)
    • A full statement/account summary of this semester's tuition costs and payment
  • The check processing schedule is as follows:
    • Mid-month if received by the 10th
    • End of the month if received by the 24th
  • We will follow up with you if there is a question about or conflict with your request.

I still have questions...

I'm confused. Do I use Tuition Assistance or Tuition Exemption?

There are two ways to receive help with tuition, and they are entirely separate programs.

See if one or both are right for you:

Tuition Exemption
Tuition Assistance
Administered by the college
Administered by the Foundation
Applies to Wake Tech courses
Applies to courses at Wake Tech and other institutions
Offers tuition for one Wake Tech course per semester
If you are taking Wake Tech class(es), you must first use the college's benefit
Main contact: Kris Ross ([email protected]), director of benefits, Human Resources
Main contact: Betsy Beaird ([email protected]), Tuition Assistance program manager, Wake Tech Foundation

Details about the Tuition Exemption benefit


Is the $1,000 per semester or per year?

Approved applicants can receive up to $1,000 toward tuition costs per semester.


When do I find out if I've been approved?

Decisions will be sent by email by the 10th of the month for applications submitted by the 10th of the preceding month.


Can I submit a paper application?

No, paper applications are not accepted.

Applications must be sent through our online system so that all data is collected and exported for review.


Do I need to register for classes first?

No, you do not need to register for classes before applying for ETA. Because it is a pre-approval process, please include your anticipated course(s) and information.


What if I change classes?

As soon as possible, email your changes (even those made after approval) to Betsy Beaird, the Foundation's Tuition Assistance program manager, at [email protected].

Be sure to include the following:

  • Course Information
    • Number(s)
    • Title(s)
    • Description(s)
    • Start and end dates
  • Cost of tuition (if different)

Changes must be sent no later than your mid-term point. Late notifications will not be accepted, and reimbursement requests will be denied.


Do I need to pay for my class(es) upfront?

Yes. ETA payments are made on a reimbursement basis, after course(s) completion.


Do my grades matter for reimbursement?

Yes. Courses must receive the following grades to be eligible for reimbursement:

  • Associate: "C" or higher
  • Undergraduate: "C" or higher
  • Graduate: "B" or higher
  • Pass/fail: Course result, accompanied by a copy of the institution's grading policy
  • Certification/licensure/ungraded: Accompanied by documentation of successful completion

What can I claim on my reimbursement?

ETA covers tuition costs only. Student fees, books, etc., are not eligible for reimbursement.


What if I don't use my ETA funds?

If you change your mind for any reason, just send an email to Betsy Beaird, the Foundation's Tuition Assistance program manager, at [email protected].

Unused grants do not carry over to another semester, but you can reapply during another application cycle.


What if I leave Wake Tech?

If you voluntarily separate from Wake Tech within one year of receiving ETA, you must refund the Foundation the total amount received during the last one-year period. This can be done in one payment or deducted from your final paycheck.

Contact Betsy Beaird, the Foundation's Tuition Assistance program manager, at [email protected] or 919-866-5350 for more information. 


Need more help?

Betsy Beaird
Tuition Assistance Program Manager
Wake Tech Foundation
[email protected]
919-866-5350