Constitution

Revised April 2018

We, the Student Government Association of Wake Technical Community College, desiring to be a voice that preserves within the College an atmosphere of free discussion, inquiry, and self-expression; as well as being a voice that promotes leadership, encourages responsibility, and represents the interests of the students of this institution, do hereby recognize this document as our Constitution, to be used as a basis of fulfilling our commitment as a liaison to the faculty and administration for students. We likewise recognize that Wake Technical Community College is evolving as a multi-campus institution and we acknowledge the need, when necessary, to modify and enhance this constitution to reflect these advances.

Article I. Name

The name of this organization shall be the Wake Technical Community College (WTCC) Student Government Association (SGA).

Article II. Purpose and Policies

Section 1. Purpose

The purpose of the SGA shall be to coordinate and regulate student activities; to provide a framework within which students may work to improve the College; represent the interests of students to the Board of Trustees; and recommend matters of interest and value for the College to students.

Section 2. Policies

The policies of the SGA shall be in harmony with those of the Board of Trustees, the administrative policies of Wake Technical Community College, and the laws of the State of North Carolina.

Section 3. Non-Discrimination

The SGA shall not discriminate in its membership. The SGA is committed to the policy of Wake Technical Community College to be an equal opportunity institution.

Article III. SGA Funding

Section 1. Resources

The SGA is funded from the Student Administration Fee paid at the time of registration by students of Wake Technical Community College.

Section 2. Budget

At the beginning of each fiscal year, the Director of Student Activities, in consultation with the SGA, will establish the Student Activities/SGA budget and will recommend the annual budget to the College Administration.

Article IV. Organization

Section 1. Student Government Authority

Authority is vested in the Student Government Association by the trustees, administration, faculty, and the student body.

Section 2. Membership

Every student enrolled at Wake Technical Community College and who pays the Student Administration Fee shall be a non-voting member of the SGA and shall be governed by its rules and regulations. Any curriculum student in good standing shall be eligible for voting membership if he/she has been elected as an Officer in accordance with Article VII or appointed as a Senator in accordance with Article VIII. The Director of Student Activities and his/her designee(s) shall serve as SGA Advisors.

Section 3. Organizational Structure

The SGA is composed of the following groups: Executive Board, Senate Chairs, all other Senators, Eagle Productions, Club Representatives, and SGA Volunteers.

  1. The Executive Board is composed of the President, Vice-President, Secretary, Public Information Officer, and Treasurer.
  2. The number of Senator positions for each campus shall be determined in April for the next school year based on the number of curriculum students enrolled on that campus. The formula follows:

Number of Curriculum Students

Number of Senators

0 – 999

2

1000 – 1999

3

2000 – 3499

4

3500 – 4999

5

5000 – 6499

6

6500 – 7999

7

8000+

8

 

  1. One Senate Chair is elected by each Campus Senate.
  2. The Joint Council is composed of all members of the Executive Board, Senate Chairs Eagle Productions Chairs, and SGA Advisors.
  3. Campus Senates are composed of a Senate Chair and other Senators appointed for that campus.
  4. Eagle Productions is composed of an Eagle Productions Chair and other Eagle Productions members appointed for that campus.
  5. The General Assembly is an open meeting for the Joint Council, Senators, Club Representatives, and all other SGA members as defined in Article IV Section 2.

Section 4: Advisors

The Director of Student Activities, his/her designee(s), and other Student Activities staff shall serve as SGA Advisors. SGA Advisors shall work closely with the SGA, providing guidance and direction in all activities of the organization by: attending and participating in all meetings of the SGA, reviewing Executive Board recommendations regarding SGA travel, determining eligibility as defined in Article VII, Section 1, and Article VIII, Section 1, providing leadership training, advising the SGA of College policies and procedures, serving as a liaison to upper Administration as necessary, and ensuring financial accountability of the Association. All point cards and scholarships for SGA members must be approved by an SGA Advisor.

Section 5. Rules of Order

At any given time, the most recent edition of Robert's Rules of Order shall be the parliamentary authority for all matters of procedures not specifically covered by this Constitution or by special rules of procedure adopted by the SGA.

Article V. Functions

Section 1. Functions of the SGA

  1. To represent the student body to the College-wide community and to take into consideration the needs and desires of students, and their relationships with student organizations.
  2. To promote the formation and development of student organizations.
  3. To serve as a forum for communication and ideas for student organizations while maintaining a policy of non-interference in their organizational affairs, recognizing that the student organizations are essential to the SGA.
  4. To serve as a forum where students, faculty, and administrators can discuss mutual issues and to stimulate communication and understanding among these groups.
  5. To organize Election Review Committees, as requested, in accordance with Article XI, Section 5.
  6. To promote fiscal accountability within student organizations.
  7. To develop priorities of expenditure, make appropriations, and monitor spending of SGA designated funds.
  8. To work with the Director of Student Activities, who is responsible all expenditures from the Student Administration Fee, and to assist the Director in preparing a recommended budget for each fiscal year.
  9. To identify students to serve on College committees, task forces, and work groups.
  10. To promote College-wide programs and events.

Section 2. Functions of the Executive Board

  1. To plan the semesterly and annual SGA calendar.
  2. To plan the agenda for Executive Board, Joint Council, and General Assembly meetings.
  3. To account for all business needing action brought forth from Joint Council meetings.
  4. To conduct Senator interviews in accordance with Article VIII, Sections 1, and 2.
  5. To review concerns, and formulate appropriate actions for topics brought up at General Assembly Meetings.
  6. To Create Ad Hoc Committees in accordance with Article XII as necessary.

Section 3. Functions of the Joint Council

  1. To plan and implement activities.
  2. To provide guidance to SGA groups, committees, and student organizations.
  3. To consider and approve funds requests from student organizations.
  4. To consider the views, recommendations, and requests of Senators and constituents.
  5. To consider and approve committee appointees.
  6. To recommend travel plans to the SGA Advisors for final approval.
  7. To assist SGA Advisors in conducting orientation sessions for new Officers, Senators, Club Representatives, and SGA Volunteers.
  8. To consider and provide final approval of all motions brought forth by Senate Chairs.
  9. To consider and provide final approval of all motions brought forth by College-wide Committee Chairs.
  10. To serve as a forum for an Officer's or Senator's Dismissal from Office according to Article X, Section 6.

Section 4. Functions of Campus Senates

  1. To recommend and support SGA campus activities.
  2. To support the work of the Executive Board in addressing student-related issues as they arise.
  3. To provide guidance to campus groups, committees, and student organizations.
  4. To recommend approved motions by individual Campus Senates to the Joint Council for final approval.
  5. To assist SGA Advisors in conducting orientation sessions for new SGA Senators, Club Representatives, and SGA Volunteers.

Section 5. Functions of the General Assembly Meeting

  1. To serve as a forum for announcing and discussing SGA and student organization activities.
  2. To serve as a forum for the sharing of student ideas and concerns.
  3. To serve as a forum for discussing and voting on official business which affects the entire SGA.

General Assembly meetings will be held every 4th Wednesday of the month, or as announced at the previous General Assembly and/or on the SGA webpage.

Article VI. Executive Authority

The executive power of the SGA shall be vested in the SGA President who shall have the assistance of the other Officers. The Officers of the SGA shall make up the Executive Board as defined in Article IV, Section 3A.

Section 1. Duties of SGA Executive Board Officers

  1. To read and become familiar with the SGA Constitution and Executive Board Commitment Contract.
  2. To attend all Executive Board, Joint Council, General Assembly, and Special Session meetings per the requirements of Article X, Section 2, participate in all business proceedings, and vote as necessary.
  3. To maintain and record office hours at his/her campus through the use of a point card that must be approved by an SGA Advisor. A minimum of three (3) hours per week is required for all Executive Board Officers.
  4. To follow the attendance policy as stated in Article X of this Constitution.
  5. To serve on College-wide Standing Committees as appointed.
  6. To attend parliamentary procedure and leadership development seminars.
  7. To help coordinate and assist regularly in SGA activities.
  8. To maintain relations with various groups on campus.
  9. To maintain correspondence with SGA Advisors and fellow Executive Board members.
  10. To conduct Senator interviews for Senator applicants as specified in Article VIII, Sections 1, 2, and 3 of this document.

Section 2. Powers and Duties of the President

  1. To serve as Chief Executive Officer of the SGA.
  2. To serve as a non-voting ex-officio member of the Wake Technical Community College Board of Trustees. Attendance at all meetings is required.
  3. To represent the SGA in all authorized relationships with the Faculty, Administration, official guests, and students of other schools.
  4. To preside over all Executive Board, Joint Council, General Assembly, and Special Session meetings.
  5. To maintain parliamentary procedure in all meetings using this Constitution and Robert's Rules of Order.
  6. To serve as an ex-officio member of all standing committees.
  7. To initiate projects to be undertaken by the SGA for the students, with the consent of the Executive Board, in keeping with this Constitution.
  8. To represent the SGA or appoint a representative in all other functions not assigned to other Officers. Such a representative must be an SGA Officer or Senator.
  9. To have knowledge of funds allocations awarded to student organizations by the SGA.
  10. To call special meetings of the Executive Board at his/her discretion, allowing a two (2) day notice with purpose stated.
  11. To delegate other duties which are not specifically assigned to any other persons under this Constitution.
  12. To maintain correspondence with the Director of Student Activities.
  13. To chair the Constitution Committee, responsible for the duties described in Article XII.

Section 3. Powers and Duties of the Vice-President

  1. To exercise the powers and duties of the President in the absence of the President.
  2. To replace the President and serve the remainder of the term if the President cannot perform his/her duties.
  3. To attend all Executive Board, Joint Council, General Assembly, and Special Session meetings.
  4. To be familiar with Robert's Rules of Order and this Constitution, and to serve as the Parliamentarian to the Executive Board.
  5. To be responsible for Senator applications and arrange interview times that are convenient for the applicant, Executive Board, and the Senate Chair (when available) of the Senator's respective campus.
  6. To have knowledge of fund allocations awarded to student organizations by the SGA.

Section 4. Powers and Duties of the Secretary

  1. To maintain permanent records of the SGA.
  2. To serve as recorder to the Executive Board, Joint Council, General Assembly, and Special Session meetings.
  3. To prepare and distribute copies of the minutes and the agendas of all Executive Board, Joint Council, General Assembly, and special meetings to attendees prior to the meetings.
  4. To assist the SGA President in any other areas which are related to secretarial responsibilities.
  5. To chair the Conference Committee, responsible for the duties described in Article XII.
  6. To keep a record of attendance of all members present at all Executive Board, Joint Council, General Assembly, and Special Session meetings.
  7. To keep track of all motion cards by Campus Senates, Joint Council, and the General Assembly.
  8. To post the General Assembly minutes on Wake Tech's Student Activities portal.

Section 5. Powers and Duties of the Public Information Officer

  1. To prepare and coordinate the production of advertising media related to SGA events and activities.
  2. To prepare and release publicity to the clubs as directed by the Executive Board and SGA Advisors.
  3. To maintain and compile along with the President, Secretary, and appointed Senators the archives, which will consist of student organization activities, publications, photos, etc.
  4. To be the spokesperson for the SGA to the College media.

Section 6. Powers and Duties of the Treasurer

  1. To receive copies of all Funds Request forms from the Director of Student Activities.
  2. To analyze funds requests from student clubs and organizations funds and provide fiscally responsible advice.
  3. To facilitate the hearings of funds requests from student clubs and organizations.
  4. To assist with budgets for SGA each semester based on requests. These requests shall be approved by the Executive Board, and SGA Advisors.
  5. To keep track of the SGA financial status.

Section 7. Scholarships for Officers

At the end of each Fall and Spring semester, Officers will be reimbursed for full in-state tuition and fees costs for all courses satisfactorily completed, provided that all duties of the office as described in the SGA Commitment Contract and the SGA Constitution are satisfied. At the end of the semester, after final grades are posted, each Officer must submit their point card to an SGA Advisor. Full scholarships are contingent on hours of active SGA participation, which must be recorded on the Officer’s point card. All point cards must be approved by an SGA Advisor. At the Director of Student Activities or his/her designees’ discretion, scholarships may be reduced in proportion to missing participation in office hours or events.

Article VII. Election of Executive Board

Section 1. Candidate Qualifications

  1. All candidates must be currently enrolled and have a cumulative 3.0 grade point average (GPA) at Wake Tech, which will be verified by an SGA Advisor. If too few applications are received, the Student Activities Director may lower the GPA requirement for all positions no lower than a cumulative 2.5 GPA, excluding the President, for the immediate election cycle. If lowered during their term, all Officers, excluding the President, must maintain the lowered GPA.
  2. Candidates must have completed a minimum of six (6) credit hours at Wake Technical Community College prior to submitting an application to serve.
  3. Each candidate must enroll in and maintain a minimum of six (6) credit hours each Fall and Spring semester of his/her office.
  4. No student who is on active probationary status with the College or is in violation of the Student Code of Conduct is eligible to hold an Executive position.
  5. Candidates who desire to serve a second term must submit a completed online application by the deadline.
  6. No person may run for more than one Executive Board position.
  7. No officer may hold office concurrently in any other Wake Tech student organization.
  8. The Election Packet contains:
    1. Application for Office
    2. Letter of Intent
    3. Twenty (20) signatures of support and Student ID numbers from students.
    4. One (1) signature of support from a faculty member is required.
  9. All candidates must be able to serve the entire academic year in accordance with Article VII, Section 4.
  10. All election packets shall be reviewed by the Student Activities Department to verify that all qualifications are met.
  11. Approved applicants shall be contacted immediately by the Student Activities Department to be informed of their approval status, and be granted permission to commence campaigning during the scheduled campaigning dates, and after a campaign contract has been signed.

Section 2. Election Format

  1. The electoral process shall take place during the Spring semester. Applications and information regarding the election of Officers shall be presented at the General Assembly.
  2. Election packets will be due by the date listed on the application.
  3. All confirmed candidates shall be allowed to campaign at all Wake Tech Campuses in order to achieve support.
  4. Those candidates that are deemed to be engaged in unethical and/or slanderous campaign tactics or in violation of the Campaigning Contract shall be disqualified.
  5. The SGA may hold an open candidate's forum to the student body where each of the Executive Board candidates present will themselves and their platform to the student public. The date of the forum will be decided by the SGA but will be confined between the date that election packets are due and election week.
  6. Students will be allowed to vote for one week in the Spring semester.
  7. Each student is allowed one vote through Wake Tech's student website.
  8. Candidate's Letters of Intent shall be available for viewing on Wake Tech's student website.
  9. The candidates receiving the plurality of the votes from the student body shall be duly elected officers.
  10. In the event of a tie, each candidate will be interviewed by the SGA Executive Board, who will cast the deciding vote. If the SGA Executive Board cannot reach a decision, the President must cast a deciding vote.
  11. Candidates may not receive endorsements from any current Executive Board member.  Candidates who use such an endorsement will be disqualified.

Section 3. Campaign Publicity

Violators of the following standards are subject to review and sanctions by the Dean of Student Development:

  1. An SGA Advisor must approve all publicity.
  2. Candidates can post their publicity by using flyers, posters, etc.
  3. The official Wake Tech logo may not be used in any campaigning material.
  4. Publicity may be posted only on Wake Tech campuses and, only in approved locations, according to Wake Tech policy.
  5. No publicity is allowed on departmental bulletin boards without permission of the department.
  6. The SGA will publicize the elections.
  7. Each candidate must remove his/her publicity by 6:00 p.m. on the first day of class following the close of elections.
  8. Publicity material shall not deface Wake Tech property. Any damages resulting from publicity materials will be charged to the violator.

Section 4. Term of Office

  1. The term of office begins on the first day of the summer semester following the election and ends the last day of the following Spring semester.
  2. Appointment to an office for two (2) semesters is considered a full term.
  3. Officers may run for one (1) re-election.
  4. No officer may serve on the Executive Board for more than two (2) terms.

Section 5. SGA Commitment Contract

Prior to the new Officers' term of office, the SGA Commitment Contract shall be reviewed and signed. An SGA Advisor and the current SGA President shall be witnesses to the signing of the SGA Commitment Contract.

Section 6. Resignation

  1. If any Executive Board member, with the exception of the President ( due to Article VI, Section 3B), should resign, then the position shall be opened up to all Senators.
  2. All Senators interested in the position shall be interviewed by the Executive Board.
  3. If no Senators are interested in the position, then it shall be opened up to the student body.
  4. Executive Board members will vote on the replacement.
  5. The candidate receiving the plurality of the votes from the Executive Board shall be a duly elected officer. In the event of a tie, the President will cast a deciding vote.

Article VIII. Senate

Section 1. Qualifications to Hold Office

  1. All candidates must be currently enrolled as a curriculum student.
  2. Candidates who are returning students must have and maintain a minimum cumulative grade point average (GPA) of 2.7, which will be confirmed by an SGA Advisor. GPAs for new student applicants will be evaluated at the end of their first semester. If too few applications are received, the Director of Student Activities may lower the GPA requirement no lower than a cumulative 2.5 GPA for all applicants for the immediate election cycle. If lowered during their term, all appointed Senators must maintain the lowered GPA.
  3. All candidates must submit a completed online application by the posted deadline. An SGA Advisor will review the application packet, then submit it to the SGA Vice-President.
  4. All candidates must be interviewed by the Executive Board and the Senate Chair of the respective campus if already selected. The candidate must be voted in by a simple majority.
  5. No student who is on active probationary status with the College or is in violation of the Student Code of Conduct is eligible to hold a position in the Senate.
  6. All candidates must review and sign the SGA Commitment Contract and be prepared to meet the contract conditions if appointed to office.
  7. No candidate may hold a faculty, administrative, or full-time position with the College.

Section 2. Appointment of Senators

  1. Vacant Senator positions may be appointed by the Executive Board.
  2. Senators may be appointed during the semester as needed until the end of September.

Section 3. Term of Office

  1. The official term of office for all Senators will be one (1) academic year beginning no earlier than the first day of the summer semester and ending on the last day of the following Spring semester. Senators may be re-appointed upon review of a new application for the next academic year.
  2. Appointment to an office for two (2) or more semesters is considered a full term.
  3. No Senator may serve in the Senate for more than two (2) terms.

Section 4. Selection of Senate Chairs

  1. All Senate Chairs must meet the Senate candidate qualifications as stated in Article VIII, Section 1. Each Campus Senate will select a Senate Chair based on a plurality vote taken by all Senators.
  2. If the selection of a Senate Chair is not reached in a reasonable manner or in the case of a tie, the Executive Board will vote on the Senate Chair.
  3. Senate Chairs must be selected on or before the second General Assembly meeting of the academic year.
  4. In case a Senate Chair position becomes vacant during the year, then the Senate of the respective campus shall elect another Senate Chair based on a plurality vote.
  5. In the event of a tie, each candidate will be interviewed by the SGA Executive Board who will cast the deciding vote.
  6. In order to have a Senate Chair for a campus, the Campus Senate must have at least three (3) or more Senators.

Section 5. Senator Duties and Responsibilities

  1. To read and become familiar with the SGA Constitution and Senator Commitment Contract.
  2. To attend all General Assembly meetings and Campus Senate meetings on his/her campus, participate in all business proceedings, and vote as needed. If a Senator is unable to attend the General Assembly meeting, then an acceptable excuse must be given to their Senate Chair and an SGA Advisor prior to the meeting.
  3. To assist regularly in SGA activities and events at each campus.
  4. To maintain and record office hours at his/her campus through the use of a point card that must be approved by an SGA Advisor. A minimum of one (1) hour per week is required for each Senator.
  5. To serve on standing committees as appointed.
  6. To attend parliamentary procedure and leadership development seminars and conferences.

Section 6. Senate Chair Duties and Responsibilities

  1. To follow all of the duties and responsibilities of Senators as stated in Article VIII, Section 5.
  2. To assemble and give a report for his/her campus at all  Joint Council meetings. If a Senate Chair is unable to attend, he or she will then appoint another Senator from his/her campus to give this report.
  3. To conduct Campus Senate meetings on his/her campus.
  4. To submit approved motions to the Joint Council for final approval.
  5. To keep records of attendance for all Campus Senate meetings. If a Senator misses more than three (3) meetings without an acceptable excuse, proper notification must be given to their Senate Chair and an SGA Advisor.
  6. To maintain parliamentary procedure in all meetings using this Constitution and Robert's Rules of Order.
  7. To appoint committee chairs on his/her campus.
  8. To delegate all other duties on their respective campus which are not specifically assigned to other persons under this Constitution.
  9. In case the Senate Chair is unable to attend a Campus Senate meeting, then the Senate Chair shall appoint another Senator to preside over that meeting.

Section 7. Scholarships for Senators

After each Fall and Spring Semester, Senators will receive a scholarship, provided that all duties of the office as described in the SGA Commitment Contract and the SGA Constitution are satisfied. At the end of the semester, after final grades are posted, each Senator must submit their point card to an SGA Advisor. Scholarships are contingent on active SGA participation which must be recorded on the Senator’s point card. All point cards must be approved by an SGA Advisor. The scholarship for part-time students will be $300, and the scholarship for full-time students will be $400, each Fall and Spring semester. At the Advisors’ discretion, scholarships may be reduced in proportion to missing SGA participation.

Article IX. Club Representatives

SGA Club Representatives are non-voting members of the SGA and are expected to attend General Assembly meetings and other meetings as requested. Completion of point cards is not required and scholarships are not offered.

Article X. Rules, Meetings, and Quorums

Section 1. Meetings

  1. The SGA shall conduct one General Assembly Meeting per month as specified by Article V. Section 5.
  2. The Joint Council shall meet on the third week of each month.
  3. Campus Senates shall meet on the second week of each month on their respective campuses.
  4. The Executive Board shall meet on the first week of each month.
  5. Special meetings of the SGA shall be held at the request of three (3) Joint Council members, notice to be given at least two (2) days in advance with purpose stated.

Section 2. Attendance Requirements

Attendance at SGA meetings is vital to the success of the organization. In the event that a member of the Joint Council or a Campus Senate must miss a meeting, he/she is expected to contact the President or Senate Chair respectively, and an SGA Advisor prior to the meeting to discuss the reason. Any Joint Council member or Senator who misses three (3) meetings during a semester without an acceptable excuse may be dismissed from office.

Section 3. Quorums

Quorums for the branches of the SGA are as follows:

  1. Executive Board: Two-thirds (2/3) of currently seated officers.
  2. Campus Senate: a majority of the Senators.
  3. For all other meetings, a quorum shall be those present at a duly called meeting; the number required to pass motions shall be in accordance with Robert's Rules of Order.

Section 4. Voting

  1. Each Executive Board officer shall have one (1) vote in all official business in which a vote is taken at Executive Board meetings.
  2. Each Executive Board Officer, Senate Chair, and Eagle Productions Chair shall have one (1) vote in all official business in which a vote is taken at Joint Council meetings.
  3. Each Executive Board Officer and Senator shall have one (1) vote in all official business at General Assembly meetings.
  4. No Executive Board Officer, Senate Chair, or Senator may vote on a fund request that has been submitted by a student organization in which he/she is a member.
  5. Each Executive Board Officer and Senate Chair of the Senator applicant's respective campus shall have one (1) vote when appointing Senators to office. A Senator candidate is voted in by a simple majority.
  6. Absentee voting would be available only in the instance that a student is accepted into the SGA and cannot attend meetings due to being enrolled in a program where the schedule is predetermined by the program director and cannot be changed by the student, or in the case of graduating student, who must enroll for certain classes in order to graduate.
  7. The Absentee vote must be presented in writing at the General Assembly meeting by a fellow SGA member. The absentee vote may not be presented after a meeting has adjourned.

Section 5. Code of Conduct

All members of the SGA are expected to comply with the Student Code of Conduct both on campus and while participating in SGA functions off campus. Members of the SGA are also expected to comply with the recommendations of the SGA Advisors regarding conduct and standards of behavior. Failure to meet these standards may result in disciplinary action being initiated by the SGA Executive Board and/or the SGA Advisors. The SGA Executive Board may appoint an ad hoc ethics committee to address issues not covered by the Student Code of Conduct. The ethics committee will make recommendations to the Executive Board, which will take appropriate action, including dismissal from office, if necessary.

SGA Executive Board and Senators must work in a harmonious spirit including, but not limited to, respecting the SGA Advisors, following the instructions of the SGA Advisors, being respectful to others, exhibiting professionalism (including regularly checking and responding to email), practicing ethical behavior, not using profanity, not slandering, and not issuing direct or indirect threats.  If any of these mentioned expectations are violated by an SGA Executive Board member or Senator, they may be removed from their position.

Section 6. Dismissal from Office

The SGA has the right to dismiss any member who fails to abide by this Constitution or the Student Code of Conduct. Any dismissal from office must be approved by the Director of Student Activities and the Dean of Student Development. The following process must be followed to dismiss any SGA Executive Board Officer, or Senator from office.

  1. A verbal means of communication must be conveyed to the Officer or Senator in question that states the specific reason for concern. The Officer or Senator will be notified that without change in action or behavior, the process of dismissal from office will be initiated.
  2. If no improvement occurs after verbal communication, a letter of warning will be sent one (1) week after the verbal communication has been conveyed to the Officer or Senator in question. This letter must state that adequate improvement in SGA participation and/or behavior must be demonstrated. This letter must outline the procedures for dismissal from office as stated in this Constitution.
  3. If no improvement occurs one week after sending a letter of warning, a meeting of the Executive Board, Senate Chair (if appropriate), Director of Student Activities or his/her designee(s), and Dean of Student Development must meet to discuss the Officer or Senator in question's dismissal from office. The Officer or Senator in question may not be present at this meeting. If there is a majority vote that the Officer or Senator in question is to be dismissed from office, a letter should then be sent to this member that explains why this decision was reached. This letter must also state that if the Officer or Senator in question chooses to resign, a letter of resignation must be sent within two (2) weeks of this meeting.
  4. A letter of dismissal will be sent to the Officer or Senator if a letter of resignation has not been received within two (2) weeks of the dismissal from office meeting. A copy of this letter will be sent to the Dean of Student Development.
  5. An appeal of dismissal from office must be submitted in writing within two (2) weeks of the dismissal letter to the Dean of Student Development, who will determine whether a re-consideration is in order.
  6. If the member in question fails to abide by the Student Code of Conduct and/or there is a situation that occurs that is considered inexcusable by the Dean of Student Development, then an immediate letter of dismissal will be sent and the Officer or Senator will not have the option to resign.
  7. All letters for Senators will be written by the SGA President and/or the Senate Chair of the Senator's respective campus. All letters written for Executive Board Officers and Senate Chairs will be written by the Dean of Student Development.

Article XI. Student Organizations

Section 1. SGA Recognition of Student Organizations

The Wake Technical Community College SGA recognizes that each student organization shall promote and provide for the needs of the students through co-curricular, and/or College related activities.

Section 2. Non-Discrimination

The SGA shall not discriminate on any grounds in its recognition of student organizations. No student organization that is recognized by the SGA shall discriminate in its membership on any grounds.

Section 3. Organization and Operation

Each student organization shall determine for itself all regulations for organization and operations, provided that the regulations are in keeping with SGA regulations, and College policies, procedures, and Code of Conduct.

Section 4. Elections for Student Organizations

Each organization shall determine the criteria for their elections and the terms of office for the club's officers and representatives to the SGA.

Section 5. Elections Review Committee

Should a student organization election be challenged, the SGA shall form an Elections Review Committee composed of a minimum of five (5) currently enrolled students representing at least three (3) student organizations. These organizations may not be represented by SGA Officers and/or Senators. The Elections Review Committee shall recommend appropriate action to the student organization advisor and the Director of Student Activities or his/her designee, who will make the final decision regarding the elections.

Section 6. Responsibilities and Requirements

Each student organization is expected to:

  1. Make use of the Guidelines for Student Organizations (provided by the SGA) and abide by the policies and procedures therein.
  2. Complete a student organization registration form each Spring semester and file a copy with the SGA and a copy with the Office of Student Development.
  3. Maintain an approved Constitution, by-laws, or statement of purpose and keep current copies on file with the Office of Student Development.
  4. Maintain a current and complete list of officers, members, and advisors. All members must be currently enrolled students at Wake Tech.

Section 7. Funding From SGA

  1. At the beginning of each Fall semester, the Student Development Office shall approve distribution of funds to all active student organizations. The Office of Student Development and the Student Activities Department shall work together to determine the amount distributed.
  2. For additional funding, a student organization must submit a complete funds request form to an SGA Advisor at least three (3) weeks prior to a General Assembly meeting. The Student Activities Department and SGA will review the request. Student organization officers and/or advisors are required to attend the General Assembly meeting at which the request is discussed and considered. Failure to be present at the General Assembly meeting where the funds request is to be considered, will result in a rejection of the funds request. The SGA Advisor will work with the Student Development Office to distribute funds to student organizations for which additional funds requests have been approved.
  3. Clubs shall maintain an on-campus financial account through which all SGA allocations will be distributed. The student organization Advisor will serve as account manager for the on-campus account. Withdrawal from the account will require approval from the Student Development Office and Administration of the College.

 

Article XII. SGA Standing Committees

Section 1. Conference Committee

The purpose of the Conference Committee shall be to represent Wake Tech at conferences attended by the SGA. The Secretary of the SGA shall be the Committee Chair. The Executive Board shall select committee members prior to each conference with final approval by the SGA Advisors. The Chair shall be SGA liaison with the N4CSGA and the Central Division of the N4CSGA. The Chair shall also be responsible for working with SGA Advisors and the Student Development Secretary in making travel arrangements for all conferences.

Section 2. Constitution Committee

The purpose of the Constitution Committee shall be to review any proposed amendments or revisions from a General Assembly. The President of the SGA shall be the committee chair. A minimum of 3 SGA members are required to constitute a quorum. Any Executive Board member or Senator may attend. The Committee will follow the procedures as specified in Article XIII.

Section 3. Ad Hoc Committees

The purpose of Ad Hoc Committees is to address special issues on an as-needed basis that affect the College or individual campuses. Ad Hoc committees and chairs shall be appointed by the Executive Board, which must state in writing the purpose and task to which they are assigned. After the purpose and task of the Ad Hoc Committee has been met, the Committee shall dissolve.

Article XIII. Amendments and Revisions

Section 1. Amendments and Revisions

  1. A motion to consider an amendment to or a revision of the Constitution shall require a majority vote at a General Assembly meeting. Such an affirmative vote shall send the amendment under consideration to the Constitution Committee. The motion must be presented by a member of the Committee. This Committee shall study the motion and formulate a recommendation to present at a General Assembly meeting.
  2. The Committee shall present the recommendation in writing to all Campus Senates for discussion, and will distribute copies of the proposal to all members of the SGA with due notice that a vote will be taken at the next General Assembly meeting.
  3. At the General Assembly meeting where the proposed amendment is presented, a motion to accept the proposed amendment shall require a two-thirds (2/3) majority vote of the Executive Board and Senators.
  4. Following SGA approval, the proposed amendment shall be presented for approval through the Cabinet level of the College Administration.