Revised: April 2014
We, the Student Government Association of Wake Technical Community College, desiring to be a voice that preserves within the College an atmosphere of free discussion, inquiry, and self-expression; as well as being a voice that promotes leadership, encourages responsibility, and represents the interests of the students of this institution, do hereby recognize this document as our Constitution, to be used as a basis of fulfilling our commitment as a liaison to the faculty and administration for our students. We likewise recognize that Wake Technical Community College is evolving as a multi-campus institution and we acknowledge the need when necessary to modify and enhance this constitution to reflect these advances.
Article I Name
The name of this organization shall be the Wake Technical Community College Student Government Association (SGA).
Article II Purpose and Policies
Section 1: Purpose
The purpose of the SGA shall be to coordinate and regulate student activities; to provide a framework within which students may work to improve the college; represent the interests of students to the Board of Trustees; and recommend matters of interest and value for the college to students.
Section 2: Policies
The policies of the SGA shall be in harmony with those of the Board of Trustees, the administrative policies of Wake Technical Community College, and the laws of the State of North Carolina.
Section 3: Non-Discrimination
The SGA shall not discriminate in its membership. The SGA is committed to the policy of Wake Technical Community College to be an equal opportunity institution.
Article III SGA Funding
Section 1: Resources
The SGA is funded from the Student Administration Fee paid at the time of registration by students of Wake Technical Community College.
Section 2: Budget
At the beginning of each fiscal year, the Director of Student Activities in consultation with the SGA and Programming Board will establish the Student Activities/SGA budget and will recommend the annual budget to the College Administration.
Article IV Organization
Section 1: Student Government Authority
Authority is vested in the Student Government Association by the trustees, administration, faculty, and the student body and shall be known as the Wake Technical Community College Student Government Association (SGA).
Section 2: Membership
Every student enrolled at Wake Technical Community College and who pays the Student Administration Fee shall be a non-voting member identified as either a Club Representative or SGA Volunteer of the Wake Tech SGA and shall be governed by its rules and regulations. Any curriculum student in good standing, with a 3.0 cumulative GPA, shall be eligible for voting membership if he/she has been elected as an officer in accordance with Article VII or appointed as a senator in accordance with Article VIII. The Director of Student Activities and/or designee(s) shall serve as SGA Advisors.
Section 3: Organizational Structure
The SGA is composed of the following groups: Executive Board, Programming Board, Senate Chairs, all other Senators, Club Representatives and SGA Volunteers.
A. The Executive Board is composed of President, Vice-President, Secretary, Public Information Officer (Ex Officio Member, and Treasurer (Ex Officio Member.
B. The number of Senators positions for each campus shall be determined in April for the next school year based on the number of curriculum students enrolled on that campus. The formula follows:
Number of Curriculum Students
Number of Senators
The maximum number of Senators appointed for any campus shall be.
C. One Senate Chair is appointed for each campus by the senators appointed for each individual campus.
D. The SGA Council is composed of all members of the Executive Board, Programming Board, Senate Chairs, College-wide Committee Chairs, and SGA Advisors.
E. The SGA Campus Councils are composed of a Senate Chair, other Senators appointed for that campus, Club Representatives, and SGA Volunteers. Each campus supports a Campus Council.
F. The General Assembly is an open meeting for the SGA Council, Programming Board, Club Representatives, SGA Volunteers and all Wake Tech Students who wish to participate.
Section 4: Advisors
The Director of Student Activities and his/her Assistant shall serve as SGA Advisors. The Advisors or their Designee(s) shall serve as SGA facilitators at the various campuses. The Advisors or their Designee(s) shall work closely with the SGA, providing guidance and direction in all activities of the organization by: attending and participating in all meetings of the SGA, reviewing Executive Board recommendations regarding SGA travel, monitoring academic progress of SGA members, providing leadership training, advising the SGA of College policies and procedures, and ensuring financial accountability of the association. All point cards for Executive Board officers, Senate Chairs and Senators must be approved by an SGA Advisor.
Article V Functions
Section 1: The functions of the SGA shall be:
A. To represent the student body to the college-wide community and take into consideration the needs and desires of the students and their relationships with student organizations.
B. To promote the formation and development of the student organizations.
C. To serve as a forum for communication and ideas for the student organizations while maintaining a policy of non-interference in their organizational affairs, recognizing that the student organizations are essential to the SGA.
D. To serve as a forum where students, faculty, and administrators can discuss mutual issues and to stimulate communication and understanding among these groups.
E. To organize Election Review Committees, if necessary, as requested by student organizations expressing a need for such a committee.
F. To promote fiscal accountability within the SGA.
G. To develop priorities of expenditure, make appropriations, and monitor spending of SGA designated funds.
H. To work with the Director of Student Activities, who is responsible for the initiation of all expenditures from the Student Administration Fee, and to assist the director in preparing a recommended budget for each fiscal year.
I. To identify students to serve on college committees, task forces, and work groups.
J. To promote college-wide programs and events.
Section 2: The functions of the Executive Board (on a college wide basis):
A. To plan the semester and annual SGA calendar.
B. To plan the agenda for SGA Council meeting.
C. To account for all business needing action brought forth from SGA Council meetings.
D. To conduct Senator interviews in accordance with Article VIII, Sections 1, 2, and 3.
E. To review concerns and formulate appropriate actions for topics brought up at General Assembly Meetings.
F. Create Ad Hoc Committees as necessary for college-wide issues.
Section 3: Functions of the SGA Council (SENATORS)
A. To plan and implement activities.
B. To provide guidance to SGA groups, committees, and student organizations.
C. To consider and approve funds requests from student organizations that comes through the Finance Committee.
D. To consider views of senators and respective constituents.
E. To consider and approve committee appointees.
F. To recommend travel plans to the SGA advisor for final approval.
G. To conduct orientation sessions for new Officers, Senators, Club Representatives, and SGA Volunteers.
H. To consider and provide final approval of all motions brought forth by Senate Chairs.
I. To consider and provide final approval of all motions brought forth by College-wide Committee Chairs.
J. To veto all motions brought forth by Senate Chairs and Committee Chairs by a 2/3 majority if motion is not in compliance with the Constitution, Budget, or Student Handbook.
K. To serve as a forum for an Officer's or Senator's Dismissal from Office according to Article X, Section 6.
Section 4: Functions of Campus Councils
A. To plan the semester and annual SGA calendar.
B. To plan and implement SGA campus activities.
C. To support the work of the Executive Board in addressing student-related issues as they arise.
D. To provide guidance to campus groups, committees, and student organizations.
E. To recommend travel plans to the SGA Advisor for final approval.
F. To recommend approved motions by individual Campuses to the SGA Council for final approval.
G. To conduct orientation sessions for new SGA Senators, Club Representatives, and SGA Volunteers.
Section 5: Functions of the General Assembly Meeting shall be:
A. To serve as a forum for announcing and discussing SGA and student organization activities.
B. To serve as a forum for the sharing of student ideas and concerns.
C. To serve as a forum for discussing and voting on official business which affects the entire SGA, i.e. Executive Board elections, Constitutional Amendments, etc.
D. The day and time of the General Assembly meeting will be held every 4th Wednesday of the month.
Section 6: Functions of Special Sessions
A. To encourage interaction between different Campus Councils among the College.
B. To provide workshops for leadership growth and development.
C. To serve as a forum for the sharing of SGA ideas and concerns.
Article VI Executive Authority
The executive power of the SGA shall be vested in the SGA President who shall have the assistance of the other officers. The officers of the SGA shall make up the Executive Board, consisting of the following:
- Public Information Officer (PIO), Ex Officio Member
- Treasurer, Ex Officio Member
Section 1: Duties of all SGA Executive Board Officers
A. To read and become familiar with the SGA Constitution and Executive Board Orientation Contract.
B. To attend all Executive Board, SGA Council, General Assembly, and Special Session meetings, participate in all business proceedings and vote as needed. If an Executive Board officer is unable to attend any of these meetings, then an acceptable excuse must be given to the SGA President and/or SGA Advisor prior to the meeting.
C. To maintain and record office hours at his/her campus through the use of a point card that must be approved by an SGA Advisor. A minimum of three (3) hours per week is required for all Executive Board Officers.
D. To follow attendance policy as stated in Article X of this constitution.
E. To serve on College-wide Standing Committees as appointed.
F. To attend parliamentary procedure and leadership development seminars.
G. To help coordinate and assist regularly in SGA activities.
H. To conduct all senator interviews for Senator applicants as specified in Article VIII, Sections 1, 2, and 3 of this document.
I. To attend all Finance Committee meetings where fund requests will be discussed and voted on.
Section 2: Powers and Duties of the President
A. To serve as Chief Executive Officer of the SGA.
B. Represent the SGA in all authorized relationships with the Faculty, Administration, official guests, and students of other schools.
C. To preside over all Executive Board, SGA Council, General Assembly, and Special Session meetings.
D. To maintain parliamentary procedure in all meetings using this Constitution and Robert's Rules of Order.
E. To serve as ex-officio member of all standing committees.
F. To initiate projects to be undertaken by the SGA for the students, with the consent of the Executive Board, in keeping with this Constitution.
G. To represent this organization in all other functions not assigned to other officers.
H. To have knowledge of funds allocations awarded to student organizations by the SGA.
I. To call special meetings of the Executive Board at his/her discretion, allowing a two (2) day notice with purpose stated.
J. To delegate other duties which are not specifically assigned to any other persons under this Constitution.
K. To serve as a non-voting ex-officio member of the Wake Technical Community College Board of Trustees. Attendance at all meetings is required.
L. To maintain correspondence with the Director of Student Activities.
M. To chair the Constitution Committee, responsible for the duties described in Article XII.
Section 3: Powers and Duties of the Vice-President
A. The Vice-President shall exercise the powers and duties of the President in the absence of the President.
B. The Vice-President shall replace the President and serve the remainder of the term if the President cannot perform his/her duties.
C. He/she shall attend all Executive Board, SGA Council, General Assembly, and Special Session meetings.
D. Be responsible for Senator applications and arrange interview times that are convenient for the applicant, Executive Board and the Senate Chair (when available) of the Senator's respective campus.
E. Have knowledge of student organizations funds allocations.
F. To assist the Public Information Officer (PIO) ex officio member in maintaining relations with various groups on campus.
G. To be familiar with Robert's Rules of Order and this Constitution and to serve as an advisor to the Executive Board as procedural problems arise.
Section 4: Powers and Duties of the Secretary
A. To maintain permanent records of the SGA.
B. To serve as recorder to the Executive Board, SGA Council, General Assembly, and Special Session meetings.
C. To prepare and distribute a copy of the minutes of all Executive Board, General Assembly and Special Session meetings to the Council prior to the subsequent meeting.
D. To maintain correspondence with the Executive Board and SGA Advisors.
E. To assist the PIO ex officio member in maintaining relations with various groups on campus.
F. To assist the SGA President in any other areas which are related to secretarial responsibilities.
G. To chair the Conference Committee, responsible for the duties described in Article XII.
H. To keep a record of attendance for all Executive Board, SGA Council, General Assembly, and Special Session meetings.
I. To keep track of all motion cards approved and disapproved by Campus Councils, SGA Council, and the General Assembly.
J. To post a report of the General Assembly minutes on Wake Tech's student website.
Section 5: Powers and Duties of the Public Information Officer-Ex Officio member
A. To chair the Public Information Committee, responsible for the duties described in Article XII.
B. To prepare and release publicity to the clubs as directed by the Executive Board.
C. To maintain and compile along with the President, Secretary, and appointed Senators the archives, which will consist of student organization activities, publications, photos, etc.
D. To be the spokesperson for the SGA to the college media.
Section 6: Powers and Duties of the Treasurer-ex officio member
A. To work with the SGA Advisors as needed by the SGA and Programming Board.
B. To analyze requests for student organization funds.
C. To receive copies of all Funds Request forms from the Director of Student Activities.
D. To assist with budgets for SGA each semester based on requests. These requests shall be approved by the Executive Board, and SGA Advisors.
E. To keep track of the SGA financial status.
F. To act as the Committee Chair of all Finance Committee meetings where fund requests from student organizations will be discussed and voted on.
Section 7: Scholarships for Officers
Subject to approval by an SGA Advisor, each semester, officers will receive scholarships for all courses completed. At the end of the semester, each officer must submit to an SGA Advisor a point card. Scholarships are based on hours of active SGA participation and must be recorded on the Executive Board Officer's point card. All point cards must be approved by an SGA Advisor. Scholarships are subject to prorating.
Article VII Election of Executive Board
Section 1: Candidate Qualifications
A. All candidates must be currently enrolled and have a cumulative 3.0 grade point average, to be confirmed by an SGA Advisor.
B. Each candidate must enroll in and maintain a minimum of six (6) credit hours each Fall and Spring semester of his/her office.
C. Candidates must have completed a minimum of six (6) credit hours at Wake Technical Community College before taking office in the summer session.
D. No student who is on active probationary status with the College and is in violation of the Student Code of Conduct is eligible to hold an Executive position.
E. All candidates (including current Executive Board officers desiring to serve a second term) must submit an elections packet to the SGA Advisor in a timely manner.
F. No person may run for more than one Executive Board position.
G. No person who is running for an Executive Board position may interview for a Senate position.
H. No officer may hold office concurrently in any other Wake Tech student organization.
I. Election Packet contains:
1. Application for Office
2. Letter of Intent
3. 14 signatures of support from students
- Must include Student ID numbers along with signatures.
4. 1 signature of support from a faculty member is required.
J. All candidates must be able to serve the entire academic year as stated in Section 4: Term of Office.
K. All Election Packets shall be reviewed by the Director of Student Activities to verify that all qualifications are met.
L. Those applicants that are approved shall be contacted immediately by the Director of Student Activities, informed of their approval status, and allowed to commence in campaigning.
Section 2: Election Format
A. Elections are held in the spring semester.
B. The electoral process shall begin at the beginning of the spring semester. Applications and information regarding the election of officers shall be presented at the General Assembly.
C. Election Packets will be due by the date provided and manner as stated in Section 1 of this Article.
D. All confirmed candidates shall be allowed to campaign at all Wake Tech Campuses in order to achieve support.
E. Those candidates that are deemed to be engaged in unethical and slanderous campaign tactics by the SGA Advisor or the Dean of Student Development shall be disqualified.
F. The SGA will hold an open candidate's forum to the student body where each of the Executive Board candidates present will themselves and their platform to the student public. The date of the forum will be decided by the SGA, but will be confined between the date that Election Packets are due and election week.
G. Students will be allowed to vote for one week in the spring semester.
H. Each student is allowed one vote through Wake Tech's student website.
I. Candidate's Letters of Intent shall be available for viewing on Wake Tech's student website.
J. The candidates receiving the majority of the votes from the student body shall be duly elected officers.
K. In the event of a tie, each candidate will be interviewed by the SGA Executive Board who will cast the deciding vote.
Section 3: Publicity
Violators of the following standards are subjected to review and sanctions by the SGA Advisor or Dean of Students.
A. The SGA Advisor must approve all publicity.
B. Candidates can post their publicity by using flyers, posters, etc.
C. All publicity may be posted only on Wake Tech campuses.
D. No publicity is allowed on departmental bulletin boards without permission of the department.
E. SGA will publicize the elections.
F. Each candidate must remove his/her publicity by 6:00 p.m. on the first class day following the close of election.
G. Publicity material shall not deface Wake Tech property. Any damages resulting from publicity materials will be charged to the violator.
Section 4: Term of Office
A. The term of office begins on the first day of the summer semester following the election and ends the last day of the following spring semester.
B. Appointment to an office for two (2) or more semesters is considered a full term.
C. Officers may run for one (1) re-election.
D. No officer may serve on the Executive Board for more than two (2) terms.
Section 5: SGA Commitment Contract
Prior to the new Officers' term of office, the SGA Commitment shall be read and signed. The SGA Advisor and current SGA President shall be witnesses to the signing of the SGA Commitment Contract.
Section 6: Resignation
A. If any Executive Board member, with the exception of the President (Because of Article VI. Section 3: Powers and Duties of the Vice-President.), should resign, then the position shall be opened up to all Senators.
B. All Senators interested in the position shall be interviewed by the Executive Board.
C. If no Senators are interested in the position, then it shall be opened up to the student body.
D. Executive Board members will vote for the replacement.
E. The candidate receiving the majority of the votes from the Executive
Board shall be a duly elected officer.
Article VIII Legislative Authority
Section 1: Qualifications to Hold Office
A. All candidates must be currently enrolled as a student.
B. Candidates who are returning students must have and maintain a minimum cumulative grade point average of 3.0, which will be confirmed by an SGA Advisor. Grade point averages for new student applicants will be evaluated at the end of their first semester.
C. All candidates must submit a sealed application packet to an SGA Advisor at the campus for which they are applying by the posted deadline set for each semester. The Advisor will review the application packet then submit it to the SGA Vice-President.
D. All candidates must be interviewed by the Executive Board and the Senate Chair of the respective campus if already selected. The senator candidate must be voted in by a simple majority.
E. No student who is on active probationary status with the college and is in violation of the Student Code of Conduct is eligible to hold a senate position.
F. All candidates must read and sign the SGA Commitment Contract and be prepared to meet the contract conditions if appointed to office.
G. No candidate may hold a faculty, administrative, or full-time position with the college.
H. All candidates must satisfy the qualifications and duties of office as stated in this Constitution.
Section 2: Appointment of Senators
A. All vacant Senator positions may be chosen by the Executive Board under which new senators will serve.
B. Senators may be appointed during the semester as needed until the end of September.
Section 3: Term of Office
A. The official term of office for all senators will be one (1) academic year beginning no earlier than the first day of the summer semester and ending no later than the last day of the following spring semester. Senators may be re-appointed upon review of a new application for the next academic year.
B. Appointment to an office for two (2) or more semesters is considered a full term.
C. No Senator may serve in the Senate for more than two (2) terms.
Section 4: Selection of Senate Chairs
A. All Senate Chairs must meet the Senate candidate qualifications as stated in Article VIII, Section 1 of this Constitution. Each campus will select its own senate chair based on a majority vote of all Senators appointed after the deadline for applications. If at that time there are any open senate positions remaining, a senate chair may be selected by existing senators.
B. If the selection of a Senate Chair is not reached in a reasonable manner or in the case of a tie, the Executive Board will determine the Senate Chair.
C. Senate Chairs must be selected on or before the second General Assembly meeting of the academic year.
D. In case a Senate Chair position becomes vacant during the year, then the Senate of the respective campus shall elect another Senate Chair through majority vote.
E. In the event of a tie, each candidate will be interviewed by the SGA Executive Board who will cast the deciding vote.
F. In order to have a Senate Chair for a campus, you must have at least 3 or more senators.
Section 5: Senator Duties and Responsibilities
A. To read and become familiar with the SGA Constitution and Senator Commitment Contract.
B. To attend all SGA Campus Council meetings on his/her campus as well as all General Assembly meetings, participate in all business proceedings and vote as needed. If a senator is unable to attend the General Assembly meeting, then an acceptable excuse must be given to the SGA President and/or an SGA Advisor prior to the meeting.
C. To assist regularly in SGA activities per the standards of an SGA Advisor at each campus.
D. To maintain and record office hours at his/her campus through the use of a point card that must be approved by an SGA Advisor. A minimum of one (1) hour per week is required for each senator.
E. To follow attendance policy as stated in Article X Section 2 of this Constitution.
F. To serve on standing committees as appointed.
G. To attend parliamentary procedure and leadership development seminars and conferences.
Section 6: Senate Chair Duties and Responsibilities
A. To follow all of the duties and responsibilities of the Senators as written in Article VIII, Section 5 of this Constitution.
B. To assemble and give a report for his/her campus at all General Assembly meetings. If a Senate Chair is unable to attend, he or she will then appoint another Senator from his/her campus to give this report.
C. To conduct Campus Council meetings on his/her campus.
D. To submit approved motions to the SGA Council for final approval.
E. To keep records of attendance for all Campus Council meetings. If a senator misses more than three (3) meetings without an acceptable excuse, proper notification must be given to the SGA President and/or an Advisor.
F. To maintain parliamentary procedure in all meetings using this Constitution and Robert's Rules of Order.
G. To appoint committee chairs on his/her campus.
H. To delegate all other duties on the respective campus which are not specifically assigned to other persons under this Constitution.
I. To attend all Finance Committee meetings where fund requests will be discussed and voted on.
J. In the case that the Senate Chair is unable to attend the Campus Council meeting, then the Senate Chair shall appoint another senator to lead the meeting.
Section 7: Scholarships for Senate Chairs and Senators
Subject to approval by an SGA Advisor, each semester, senators will receive a set amount based on the number of credit hours of in-state tuition for all courses provided that all duties of the office as described in the SGA Commitment Contract and the SGA Constitution is satisfied. At the end of the semester and final grades are posted, each Senate Chair and Senator must submit to an SGA Advisor a point card. Scholarships are based on hours of active SGA participation and must be recorded on the Senator's point card. All point cards must be approved by an SGA Advisor. Scholarships are subject to pro-rating. Scholarships will not be granted for classes not completed with a passing grade. Scholarships are not given for WP, WF, I, F, etc. All grades must be of satisfactory.
Article IX Club Representatives
SGA Club Representative Duties and Responsibilities:
A. To read and become familiar with the SGA Constitution and Club Representative Contract.
B. To assist regularly in SGA activities per the standards of an SGA Advisor at each campus.
C. To follow the attendance policy as is stated in the Club Representative Commitment Contract.
D. To actively serve on committees for which Club Representatives volunteer.
E. SGA Club Representatives are non-voting members of the SGA, and as such are encouraged but not required to attend General Assembly, or Special Session meetings. Completion of point cards is not required, and scholarships are not offered.
Article X Rules, Meetings, and Quorums
Section 1: Meetings
The SGA shall have one (1) General Assembly meeting per month. This meeting shall be held the fourth week of each month on the day and time as specified by Article V. Section 5: Functions of the General Assembly Meeting: The SGA Council shall meet on the third week of each month. Campus Councils (Senators) shall meet on the second week of each month on their respective campuses. The Executive Board shall meet on the first week of each month. Call Meetings of the SGA shall be held at the request of three (3) SGA Council members, notice to be given at least two (2) days in advance with purpose stated.
Section 2: Attendance Requirements
Attendance at SGA meetings is vital to the success of the organization. In the event that a member of the SGA Council must miss a meeting, he/she is expected to contact the SGA President or an Advisor prior to the meeting to discuss the reason. Any SGA Council member who misses three (3) meetings during a semester without an acceptable excuse may be dismissed from office.
Section 3: Quorums
Quorums for the branches of the SGA are as follows:
A. Executive Board – 2/3 of currently seated officers
B. Campus Council – a majority of the Campus Council members
C. For all other meetings, a quorum shall be those present at a duly called meeting; the number required to pass motions shall be in accordance with Robert's Rules of Order.
D. For voting on Funds Requests within the Finance Committee meeting, 2/3 of currently seated members shall constitute a quorum.
Section 4: Voting
A. Each Executive Board officer shall have one (1) vote in all official business in which a vote is taken at Executive Board meetings.
B. Each Executive Board officer and Senate Chair shall have one (1) vote in all official business in which a vote is taken at SGA Council meetings.
C. Each Executive Board Officer and Senator shall have one (1) vote in all official business at General Assembly meetings.
D. No Executive Board Officer or Senate Chair may vote on a fund request that has been submitted by a student organization in which he/she is a member.
E. Each Executive Board Officer and Senate Chair of the Senator applicant's respective campus shall have one (1) vote when appointing Senators to office. A Senator candidate is voted in by a simple majority.
F. At each Finance Committee meeting where fund requests from student organizations and other campus groups, will be discussed and voted on. A fund request is approved by a simple majority.
G. Absentee voting would be available only in the instance that a student is accepted into the SGA and cannot attend meetings due to being enrolled in a program where the schedule is predetermined by the program director and cannot be changed by the student or in the case of graduating student who must enroll for certain classes in order to graduate.
H. The Absentee vote must be presented in writing at the General Assembly meeting by a fellow SGA member. The absentee vote may not be presented after the meeting has adjourned.
Section 5: Code of Conduct
All members of the SGA are expected to comply with the Student Code of Conduct both on campus and while participating in SGA functions off campus. Members of the SGA are also expected to comply with the recommendations of the SGA Advisors regarding conduct and standards of behavior. Failure to meet these standards may result in disciplinary action being initiated by the SGA Executive Board and/or the SGA Advisors. The SGA Executive Board may appoint an ad hoc ethics committee to address issues not covered by the Student Code of Conduct. The ethics committee will make recommendations to the Executive Board, which will take appropriate action, including dismissal from office, if necessary.
SGA Executive Board and Senators must work in a harmonious spirit including, but not limited to, such as, respecting the SGA Advisor, following instructions of the SGA Advisor, respectful to others, professional behavior, ethical behavior, no profanity, professionalism, slandering, direct or indirect threats, etc. If any of these mentioned expectations are violated by SGA Executive Board or Senator, they will be removed from position.
Section 6: Dismissal from Office
A. The SGA has the right to dismiss any member who fails to abide by this Constitution or the Student Code of Conduct. Any dismissal from office must be approved by an SGA Advisor and the Dean of Students. The following process must be followed to dismiss any SGA Executive Board Officer, Senate Chair, or Senator from office.
B. A verbal means of communication must be conveyed to the Officer or Senator in question that states the specific reason for concern. The Officer or Senator will be notified that without change in action or behavior the process of dismissal from office will be initiated.
C. If no improvement occurs, a letter of warning will be sent one (1) week after the verbal communication has been conveyed to the Officer or Senator in question. This letter must state that adequate improvement in SGA participation and/or behavior must be demonstrated. This letter must outline the procedures for dismissal from office as stated in this Constitution.
D. If no improvement occurs, a meeting of the Executive Board, Senate Chair (if appropriate), Advisor(s) and Dean of Student Development must meet to discuss the Officer or Senator in question's dismissal from office. If there is a majority vote that the Officer or Senator in question is to be dismissed from office, a letter should then be sent to this member that explains why this decision was reached. This letter must also state that if the Officer or Senator in question chooses to resign, a letter of resignation must be sent within two (2) weeks of this meeting.
E. A letter of dismissal will be sent to the Officer or Senator if a letter of resignation has not been received within two (2) weeks of the dismissal from office meeting. A copy of this letter will be sent to the Dean of Student Development.
F. An appeal of dismissal from office must be submitted in writing within two (2) weeks of the dismissal letter to the Dean of Students, who will determine whether a re-consideration is in order.
G. If the member in question fails to abide by the Student Code of Conduct and/or there is a situation that occurs that is considered inexcusable, then an immediate letter of dismissal will be sent and the Officer or Senator will not have the option to resign.
H. All letters for Senators may be written by the SGA President and/or the Senate Chair of the Senator's respective campus. All letters written for Executive Board Officers and Senate Chairs may be written by the Dean of Student Development and/or the SGA President.
I. All SGA Club Representatives may be dismissed at the discretion of the Senate Chair, Senators and Advisor at the Club Representative's respective campus.
Article XI Student Organizations
Section 1: SGA Recognition of Student Organizations
The Wake Technical Community College SGA recognizes that each student organization shall promote and provide for the needs of the students through co-curricular, and/or college related activities.
Section 2: Non-Discrimination
The SGA shall not discriminate on any grounds in its recognition of student organizations. No student organization that is recognized by the SGA shall discriminate in its membership on any grounds.
Section 3: Organization and Operation
Each student organization shall determine for itself all regulations for organization and operations, provided that the regulations are in keeping with SGA regulations, and College policies, procedures, and Code of Conduct.
Section 4: Elections for Student Organizations
Each organization shall determine the criteria for their elections and the terms of office for the club's officers and representatives to the SGA.
Section 5: Elections Review Committee
Should a student organization election be challenged, the SGA shall form an Elections Review Committee composed of a minimum of five (5) currently enrolled students representing at least three (3) student organizations. The Elections Review Committee shall recommend appropriate action to the student organization advisor and the SGA Advisor, who will make the final decision regarding the elections.
Section 6: Responsibilities and Requirements
Each student organization is expected to:
A. Make use of the Guidelines for Student Organizations and abide by the policies and procedures therein.
B. Complete a student organization registration form each spring semester and file a copy with the SGA and a copy with the Office of Student Development.
C. Maintain an approved constitution, by-laws, or statement of purpose and keep current copies on file with the Office of Student Development.
D. Maintain a current and complete list of officers, members, and advisors. All members must be currently enrolled students at Wake Tech.
Section 8: Funding From SGA
A. At the beginning of each Fall semester, the Student Development Office shall approve distribution of funds to all active student organizations. The Office of Student Development and the Student Activities Department shall work together to determine the amount distributed.
B. For additional funding, a student organization must submit a complete funds request form to the SGA Advisor at least two (2) weeks prior to the date requested funds are needed. The SGA will review the requests. Student organization officers and/or advisors should attend the meeting at which the request is considered. The SGA Advisor will work with the Student Development Office to distribute funds to student organizations for which additional funds requests have been approved.
C. Clubs shall maintain an on-campus financial account through which all SGA allocations will be distributed. The student organization advisor will serve as account manager for the on-campus account and withdrawal from the account will require the approval from the Student Development Office and Administration of the college.
Article XII College-wide Standing Committees
The Finance Committee will serve as a channel of communication among all campuses to ensure responsible distribution and handling of SGA funds. The Finance Committee will make decisions in fund requests and other financial matters. The SGA Treasurer will be the chair of this committee. Executive Board Officers and Senate Chairs are expected to attend all meetings.
The purpose of the Conference Committee shall be to represent Wake Tech at conferences attended by the SGA. The Secretary of the SGA shall be the committee chair. The Executive Board shall select committee members prior to each conference with final approval by the SGA Advisors. The chair shall be SGA liaison with the N4CSGA and the Central Division of the N4CSGA. The chair shall also be responsible for working with SGA Advisors and the Student Development Secretary in making travel arrangements for all conferences.
The purpose of the Entertainment Committee shall be to coordinate fall and spring Festivals and other SGA sponsored entertainment events. Any currently enrolled student is eligible for selection to the Entertainment Committee, but the majority of committee members must be senators of the SGA. The Executive Board shall appoint the chair.
Public Information Committee
The purpose of the Public Information Committee shall be to plan and implement publicity for all SGA activities, and to assist student organizations with publicity when appropriate. The Public Information Committee shall also be responsible for organizing information booths sponsored by the SGA. The Public Information Office shall be committee chair.
Film Review Committee
The purpose of the Film Review Committee shall be to review all requests of films to be shown at Wake Tech. The SGA Council shall appoint a Senator to serve as chair for the committee. A minimum of 3 senators is required to constitute a quorum; however, club representatives and SGA Volunteers are welcome to attend. The Committee shall receive proposals for films to be shown, and send off final requests to the SGA Council for final approval.
The purpose of the Constitution Committee shall be to review any proposed amendments or revisions from a General Assembly. The President of the SGA shall be the committee chair. A minimum of 3 SGA members are required to constitute a quorum. Any Executive Board member or Senator may attend. The Committee will follow the procedures as specified in Article XIII. Section 1: Amendments and Revisions.
Ad Hoc Committees
The purpose of Ad Hoc Committees is to address special issues on an as-needed basis that affect the College as a whole. Ad Hoc committees and chairs shall be appointed by the Executive Board, which must state in writing the purpose and task to which they are assigned. After the purpose and task of the Ad Hoc Committee has been met, the committee shall cease to exist.
Article XIII Campus Council Standing Committees
The purpose of the Activities Committee shall be for each respective Campus Council to plan and coordinate events for an academic year that does not exceed 25% of their allocated budget. In the event that a proposed event exceeds 25% of that campus's allocated budget, the proposal shall be submitted to the Entertainment Committee for review. Any currently enrolled student is eligible for selection to the activities committee for each individual campus, however, the majority of the committee members must be Senators of the SGA appointed to that Campus.
Ad Hoc Committees
The purpose of Ad Hoc Committees is to address special issues on an as-needed basis that affect each individual Campus. Ad Hoc committees and chairs shall be appointed by the Campus Council for each individual campus, they must state in writing the purpose and task to which they are assigned. After the purpose and task of the Ad Hoc Committee has been met, the committee shall cease to exist.
Article XIII Amendments, Revisions
Section 1: Amendments and Revisions
A. A motion to consider an amendment to or a revision of the Constitution shall require a majority vote at a General Assembly meeting. Such an affirmative vote shall send the amendment under consideration to the Constitution Committee. The motion must be presented by a member of the committee. This committee shall study the motion and formulate a recommendation to present at a General Assembly meeting.
B. The committee shall present the recommendation in writing to all Campus Council for discussion, and will distribute copies of the proposal to all members of the SGA with due notice that a vote will be taken at the next General Assembly meeting.
C. At the General Assembly meeting where the proposed amendment is presented, a motion to accept the proposed amendment shall require a two-thirds (2/3) majority vote of the Executive Board and Senators.
D. Following SGA approval, the proposed amendment shall be presented for approval through the Cabinet level of the College Administration.
Section 2: Rules of Order
Robert's Rules of Order, the newly revised edition, shall be the parliamentary authority for all matters of procedures not specifically covered by the by-laws or by special rules of procedure adopted by the SGA.
Guidelines for SGA Elections
__ Candidates agree to campaign in a harmonious spirit including, but not limited to, such as, respecting the SGA Advisor, following instructions of the SGA Advisor, respectful to other candidates, professional behavior, ethical behavior, no profanity, professionalism, slandering, direct or indirect threats, etc.
__ Candidates agree if any of the above mention expectations are violated will result in disqualification and removal from participating.
__ Candidates agree the decision of disqualification will be made with discretion by the SGA Advisor to determine if candidates have not displayed the above mentioned mannerism, but not limited to the unmentioned.
__ Candidates agree to obtain approval for all campaign literature/materials by the SGA Advisors before distribution. (Only SGA boards are used for campaign materials).
__ Candidates may not use Wake Tech logos on any materials, literature or social networking sites.
__ Candidates may not make promises, but can make recommendations.
__ Candidates agree to obtain approval from the SGA Advisor for each campaign strategy used for the election before carrying them out, if violated candidate will be disqualified.
__ Candidates agree if engaged in any confrontations between other candidates and both are engaging in the confrontation, they both will be disqualified from participating in the elections.
__ Candidates agree if there are one or more written complaints with witnesses from other candidates brought against them concerning campaign violations, they will be disqualified.
__ Candidates agree if they are in violation of the Student Code of Conduct and not limited to suspensions, probation, restriction, etc. will be disqualified.
__ Candidates agree they will follow the instructions of the Web Service Manager concerning Facebook, Twitter, Myspace or any other internet usage for campaigning. All questions concerning internet usage will be answered by the Web Service Manager.
Approved Campaign Strategies for SGA Election
- Distribution of business cards, palm card, or flyers outside of class
- Posting of posters and flyers only in the areas designated by the SGA Advisor
- Advertising on social media that speaks to your platform only
- Speak with individual students or groups of students regarding candidacy
- Distribution of materials giving instructions on how/where to cast vote electronically
All Candidates will sign guideline agreement for elections. Any deviation from the guidelines whatsoever will result in an automatic disqualification.
All elections complaints must be received only in writing and submitted to the Student Activities Office. Complainant will have to sign the written document to kept and seen by the Administration in order to maintain the privacy of the complainant.
*Any violations of campaign guidelines will result in disqualification at the discretion of the SGA Advisor and a Student Election Infraction Committee to be determined and selected by the Dean of Student Development and Director of Student Activities.