Sponsors & Vendors

Sponsorship Opportunity

As in past years, the Academy invites academic societies, professional organizations, scientific companies and other interested parties to sponsor the activities of its annual meeting. The theme of this year’s annual meeting is Collaborate, Communicate, Contribute – Connecting Scientists with the Public. The program includes distinguished speakers and a variety of workshops and special sessions meant to engage individuals with a variety of interests in science.

The costs involved in delivering a high-quality meeting such as this are substantial. Because the Academy maintains comparatively low registration costs to facilitate full participation, especially by undergraduate and graduate students, financial support from sources outside the Academy are a necessary supplement. This year we invite sponsors to participate at five levels of support (described below). A donation of any amount to fund this year’s meeting is greatly appreciated!

Benefits of Sponsorship

Your contribution will enable the Academy to conduct a meeting that will be educational, professionally stimulating, and memorable for all who attend. In addition, your organization will be recognized as an important financial supporter on the Annual Meeting website, in the NCAS Newsletter, and in the Annual Meeting program. Upon request, sponsors will also be provided an exhibitor table, which will be centrally located (along with meeting activities) to maximize visibility. Finally, since the NC Academy of Science is a non-profit organization, your contribution is tax-deductible.

To help us recognize your sponsorship, please send us a high-resolution image of your logo as soon as possible to HollyAnn Rogers ([email protected]). We will post your logo on the website as soon as we receive your contribution. For inclusion in the meeting program, all logos must be received by March 1, 2018.

Sponsor Registration

Please register any representatives that will be attending the meeting, so that we can have badges and lunches available for them, and be sure to request an exhibitor table if desired. You can access online registration by way of the Online Registration page. The number of registration fees included in each level of sponsorship is included below. Payment of sponsorship with a credit card or PayPal account may be completed through the Online Registration link.

If you have any questions, please contact Dr. Brandie Littlefield ([email protected]) or Scott Johnson ([email protected]).

Annual Meeting Sponsorship Levels

All sponsor registration includes badge(s) with SPONSOR ribbon, registration fee(s), lunch(es), and an exhibitor’s table upon request, as well as recognition on the sponsorship page of the conference website, in the conference program, and in the NCAS newsletter. Additional premium benefits are based on sponsorship level.

Sponsorship Levels

Bronze

$500, includes conference registration for one representative

Silver

$1,000, includes conference registration for up to two representatives, plus flyer or giveaway item (provided by sponsor) included in all participant welcome bags.

Gold

$2,500, includes conference registration for up to three representatives, flyer or giveaway item (provided by sponsor) included in all participant welcome bags, plus recognition on the event homepage (in addition to the sponsor page), and a quarter-page ad in the conference program.

Platinum

$5,000, includes conference registration for up to four representatives, flyer or giveaway item (provided by sponsor) included in all participant welcome bags, plus recognition on the event homepage above Gold Sponsors (in addition to the sponsor page), plus a full-page ad in the conference program.

Premier

$10,000, includes conference registration for up to five representatives, flyer or giveaway item (provided by sponsor) included in all participant welcome bags, plus recognition at the top of the event home page (in addition to the sponsor page), plus a full-color, full-page ad on the back cover of the conference program, plus a Premier Sponsor banner with name and corporate logo displayed in the full group event areas.  In addition, the Premier Sponsor will be invited to address approximately 300 of North Carolina’s brightest, up-and-coming researchers and their faculty mentors from colleges and universities across the state during the Saturday luncheon (up to three minutes).

Sponsor registration includes: badge(s) with SPONSOR ribbon or other special designation, registration fee(s), lunch(es), and an exhibitor’s table, unless declined, as well as recognition and logo on the conference website, in the conference program, and in the NCAS newsletter, plus the following:

  • Sponsorship payment should be received no later than February 23, 2018, and may be made: By using a credit card or PayPal account through the Online Registration link OR
  • By mailing a check to North Carolina Academy of Sciences, Meredith College, Department of Biological Sciences, 3800 Hillsborough St., Raleigh, NC, 27606-5298
  • Contact: For Tax ID or other payment information, send an email to Dr. Alan Goble ([email protected])
  • For other meeting information, send an email to Dr. Brandie Littlefield ([email protected]) or Scott Johnson ([email protected]).

Vendors/Exhibitors

  • For-profit vendors may purchase an exhibit space for $200.  Nonprofit organizations and college and university programs may purchase a discounted exhibit space for $100.  Please note, lunch and conference sessions are not included in the vendor/exhibitor fee.
  • Each exhibit space will be no less than 8’ deep and 10’ wide.  Vendors may request a table and two chairs.  Request for access to nearby electrical outlets may be made, but cannot be guaranteed – requests will be granted on a first-come, first-serve basis.

Vendors

 
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