Wake Tech COVID-19 Contracted Service Provider Guidance

This document provides service contractors and Wake Tech contract managers with important COVID-19 information to inform and ensure safe work practices while on campus. While service contractors are solely responsible for directing their individual personnel and implementing these work practices, Wake Tech seeks to ensure that all its operations are conducted in a manner that prevents the spread of illness caused by the SARS CoV-2 virus.

Wake Tech requires its service contractors to integrate current, and any forthcoming college, federal, state or local guidance pertaining to safe and preventive practices into the execution of their work while on campus. This guidance document is provided solely for informational purposes and is consistent with current college, state, local, federal and CDC guidelines. Mandatory safety standards for workplaces are subject to alteration as knowledge is gained about this virus.

Wake Tech contract manager responsibilities

Contract managers (e.g., project or building managers, department program directors, etc.) are advised to take these minimum steps:

  • Confirm that new service contracts or professional service agreements include current required contract statement related to COVID requirements prior to work being performed.
  • Confirm that service contractors who are required to frequent Wake Tech campuses have up-to-date COVID-19 health and procedures and training plans on file for on-campus operations.
  • The college will not issue waivers of certificate of insurance requirements. All on-campus service contracts will require the vendor to provide the college with a certificate of insurance naming Wake Tech as an additional insured prior to work being performed.
  • Periodically monitor and review on-campus work practices to ensure standards are understood and implemented. Service providers who do not follow college guidelines and service contract requirements may be at risk of contract termination or asked to leave the campus.

Required contract statement

Contractor shall comply, and shall cause all of its employees, independent contractors and invitees to comply, with all applicable rules, regulations, policies and procedures, including those adopted from time to time by Wake Tech for visitors to its campus, including, without limitation, site safety and security policies and procedures designed to protect the health and wellness of Wake Tech students, employees and visitors.

Providers are required to comply with current applicable guidelines when performing work on college property. In response to the COVID-19 pandemic, the college has modified its normal operating procedures to protect the health and safety of the college community. All service provider personnel, including provider's employees, agents, representatives and subcontracted suppliers (collectively "personnel") visiting any college property are requested to comply with the following requirements when entering, present on, or performing services on any college property:

  1. Compliance with federal guidelines concerning continued operations on College property. The College requires service providers to comply with applicable guidance set forth by the U.S. Centers for Disease Control and Prevention (CDC) for COVID-19 mitigation, including, but not limited to, social distancing, self-monitoring for symptoms of COVID-19, hygiene practices, provision of face coverings for all personnel on college property and education of all personnel regarding COVID-19 mitigation measures. Current CDC guidance includes:
  • To the maximum extent possible, maintain a social distance of at least 6 feet between individuals while on any campus.
  • Washing hands with soap and water for at least 20 seconds or using hand sanitizer with at least 60% alcohol if soap and water are not available.
  • Cleaning and disinfecting frequently touched objects and surfaces owned by the provider, such as workstations, keyboards, telephones, tools and instruments.
  • Avoiding use of others' phones, tools or other equipment.
  • Employees exhibiting symptoms or unable to self-certify must be directed to not report to work and seek medical attention from a health care provider. These employees are not to return to the work site until cleared by a medical professional.
  1. Compliance with further guidelines. Due to the changing nature of the COVID-19 pandemic, service providers will continue to monitor and comply with: (a) future CDC guidance and any other federal, state and local laws, rules, regulations and guidance, (b) the college's operating procedures and (c) directives or requirements of the college relating to the protection, health and safety of the college community.

Notification to college of positive COVID-19 case

In the event that any service provider personnel tests positive for COVID-19 – one who is performing services or has been present on college property or has been in close contact with someone who tests positive for COVID-19 – the service provider shall: (a) immediately notify the college official listed below, (b) take immediate action to prohibit such person and any other personnel who may have come in contact with the person testing positive for COVID-19 from working on any Wake Tech campus until a written notice is provided by a physician that clears the person to return to work and (c) assist the college in identifying any other persons on college property who may have come in contact with such person. The college will clean and disinfect all areas the infected person may have contacted on college property. Any cleaning or sanitation costs resulting from a positive COVID-19 test of personnel may be the responsibility of the provider.

  • Wake Tech Department of Environmental Health & Safety at 919-866-5548 or [email protected].
  • The greatest risk for exposure to COVID-19 is from close contact with other individuals. Symptoms of COVID-19 may include mild to moderate respiratory illness, fever, cough, and shortness of breath. Personnel with any symptoms for COVID-19 are urged to stay away from college property until medically cleared by his or her physician.
  • If this situation arises in the context of a construction contract, the provider shall also notify the appropriate project manager. The project manager will inform the VP of Facilities and the VP of Human Resources & Environmental Health and Safety.

Additional resources